Executive Assistant

Summary

We are seeking a highly organized and proactive Executive Assistant to support the CEO of POS
360. The ideal candidate will manage calendars, oversee email correspondence, and ensure the smooth execution of administrative operations.

• Calendar Management:
  Efficiently organize and maintain the executive’s schedule by coordinating meetings, appointments, and travel arrangements to optimize time management.
• Email Correspondence:
  Monitor and manage the executive’s email inbox, prioritize messages, draft responses, and ensure timely follow-up on critical communications.
• Administrative Support:
  Handle a variety of administrative duties, including document preparation, expense reporting, developing decks/presentations, and maintaining confidential files.
• Meeting Coordination:
  Organize, attend, and coordinate executive meetings, including preparing agendas, taking minutes, and ensuring thorough pre- and post-meeting communication and follow-up on action items.
• Travel Arrangements:
  Plan and book travel itineraries for the executive, ensuring seamless logistics for business trips.
• Project Assistance:
  Provide support on special projects as assigned, including conducting research and compiling information as needed.

• Minimum of 3 years of experience as an Executive Assistant, preferably supporting C-level executives.
• Exceptional organizational and time management skills, with the ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills, with keen attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling, design, and project management tools.
• Demonstrated discretion and professionalism in handling confidential information.
• Ability to work both independently and collaboratively in a fast-paced environment.
• High level of emotional intelligence.

• Normal demands associated with an office environment
• Ability to lift or move office products and supplies, up to 20 lbs.
• Ability to stand, walk, and sit for periods of time, and bend, twist, reach occasionally
• Ability to communicate with others by telephone, email, and personal interaction
• Ability to use a computer for extended periods of time
• Required to travel periodically for field visits

• 401(k) 6% Match
• Dental insurance
• Employee assistance program
• Happy hour
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance