Office Assistant

Overview

Under general supervision, performs a variety of office, administrative, and general support duties for an assigned county department or work unit; greets office visitors and answers the telephone, providing information and referring visitors/callers to others; operates and uses computers and office equipment; and performs related duties as assigned.

Minimum Qualifications – Office Assistant

Education And Experience:

One (1) year of full-time general office support experience. PREFER prior experience in or familiarity with legal work, focusing on criminal law.

Minimum Qualifications – Office Assistant Senior

Education And Experience:

Two (2) years of full-time administrative, office, and general support work experience comparable to that of an Office Assistant with the County of Lake. PREFER prior experience in or familiarity with legal work, focusing on criminal law.

Additional Directly Related Experience And/or Education May Be Substituted.

This is not exhaustive of all job responsibilities. For more details, please refer to the link provided below.

To view the complete job description – visit  or click on the link in the posting.

The information presented in job postings, job descriptions, or recruitment materials does not form a legally binding contract. Benefits may differ among different employee groups. Details provided in these materials are subject to change or cancellation without prior notification. Prospective employees must undergo the County's pre-employment medical review program upon receiving a conditional job offer before assuming the position.

Applicants may substitute relevant experience and/or education at a 2 to 1 ratio to fulfill minimum qualifications. For further details, contact the Human Resources department.

ADA Accommodations

Individuals in need of accommodation during the application and/or selection process under the Americans with Disabilities Act (ADA) should reach out to County of Lake Human Resources at .

The County is an Equal Opportunity-Affirmative Action Employer

Veteran's Preference

Office Assistant

Definition

Under general supervision, performs a variety of office, administrative, and general support duties for an assigned county department or work unit; greets office visitors and answers the telephone, providing information and referring visitors/callers to others; operates and uses computers and office equipment; and performs related duties as assigned.

Distinguishing Characteristics

This is the journey-level classification in the Office Assistant series. Incumbents perform a variety of office, administrative, and general support duties that require previous related experience. It is distinguished from Office Assistant III by the scope and complexity of duties and potential lead responsibilities.

Supervision Received and Exercised

Receives general supervision from supervisory and/or management staff, depending on areas of work assignments. Exercises no supervision over staff.

Examples Of Essential Duties

Class specifications are intended to present a descriptive list of the scope of duties performed by employees in this class and are not intended to reflect all duties performed within the job.

• Performs a variety of office, administrative, and general support assignments.
• Serves as an office receptionist greeting office visitors and answering the telephone, providing information, and making referrals to other staff.
• Gathers, assembles, compiles, organizes, and tabulates data and information.
• Types, word processes, and proofreads a variety of documents and materials.
• Maintains and updates records and information in manual and/or automated retrieval systems.
• Records and logs invoices, claims, and other documents.
• Receives, sorts, and distributes mail.
• Utilizes databases, spreadsheets, and other special computer software.
• Operates a wide variety of standard office equipment, including a personal computer.
• May assist with special projects and with updating and maintaining departmental records and generating reports.
• Performs related duties as assigned.

Minimum Qualifications

Knowledge Of

• Modern office methods and procedures.
• Public relations principles and techniques.
• File…