Pool Office Assistant

Position: Pool for Office Assistant
Location: Quincy

Position Title Pool for Office Assistant Position Number Tenure Information

Job Description

Under direct supervision, to provide a variety of routine office support to various college departments and offices, which may include reception, filing, record keeping, typing, and word processing, for short-term and substitute purposes; and to perform related duties as assigned. Office Assistant II (Temporary) is distinguished from other clerical positions by the scope and depth of required duties, and by the duration of the appointment (under 90 days).

The 90-day period may be extended for additional periods by mutual agreement of the District and Unit.

Required Qualifications

* Specified positions must possess a valid California driver's license and have a satisfactory driving record; and/or be willing to work shifts.

Desirable Qualifications

* Equivalent to graduation from high school, with coursework or practical experience in typing.

* Demonstrated sensitivity to and understanding of the diverse academic and socio-economic, cultural, disability and ethnic backgrounds of community college students and staff.

* Community college experience preferred.

Preferred Qualifications Compliance Physical Characteristics

The physical abilities involved in the performance of essential duties with or without reasonable accommodations are:

Physical Characteristics

* Vision sufficient to read computer screens, and handwritten and printed documents.

* Manual dexterity to operate computer keyboards, and manipulate papers.

* Speech and hearing to obtain and relay information.

* Bending, reaching and lifting up to 25 pounds to maintain supply stock and obtain or replace files and records.

* This work is typically performed in an office setting but may involve limited exposure to elements in pickup up or delivering materials, and/or environmental exposures unique to a particular departmental setting, such as limited exposure to fumes associated with a particular process.

Salary Range 18.87 /hour Essential Duties

* Opens and distributes mail, prepares and processes outgoing mail.

* Photocopies, collates and assembles materials.

* Files and retrieves information and materials to/from established filing systems.

* Types correspondence, reports, and forms related to the functions of the organizational unit to which assigned.

* Proofreads and checks typed and other materials for accuracy and completeness following clear guidelines, and for correct English usage including grammar, punctuation, and spelling.

* Maintains simple records and processes routine forms.

* Posts data which may require the use of routine arithmetic calculations.

* Acts as receptionist and receives and screens visitors and telephone calls, takes messages, and may make appointments.

* Provides straightforward factual information regarding College or unit activities and functions.

* Shelves stock office supplies and materials.

* May collect fees, issue receipts, and add sums of figures.

* May perform simple data entry and retrieval to/from an on-line computer system, following specific instructions.

Posting Detail Information

Posting Number Is there an approved budget for this position? Yes Position End Date (if temporary) Open Date 12/06/2022 Close Date Open Until Filled Yes Special Instructions to Applicants Advertising Sources Advertising Summary

Supplemental Questions