Development Associate

Description

Sausalito, California

Senior Director of Development

• This is a full-time position.
• Regular onsite work is required.
• Work schedule generally Monday – Friday.
• Work schedule is generally eight (8) hours per day, between the hours of 8:30 am and 5:00 pm.
• Days and hours of work may vary according to the needs of The Marine Mammal Center.
• Evening, weekend, and holiday work is required as job duties demand.
• Local travel is required as job duties demand.

$26.00 - $28.75 per hour.

• Holidays
• Sick Time
• Vacation
• Medical, Dental, and Vision
• Life Insurance
• Long Term Disability Insurance
• 401k Retirement Plan
• Employee Assistance Program

The Development Associate provides support across both Institutional and Individual Giving, with approximately 20 hours, or two and a half days per week dedicated to Institutional Giving and approximately 20 hours, or two and a half days per week, to Individual Giving. For Institutional Giving, this role assists with fundraising involving foundations, corporations, and government agencies by tracking grant opportunities and deadlines, supporting funder meetings and site visits, supporting the preparation of proposals, stewardship reports, and funder research.

For Individual Giving, the Associate helps strengthen donor engagement by assisting with all aspects of donor stewardship, including and not limited to thank you calls and letters, and supporting donor tours and visits, supporting donor programs and events, including maintaining accurate CRM records, producing and organizing name tags and other event preparation. Working closely with the development team, this position contributes to building and sustaining strong relationships with funders and individual donors in support of the Center’s overall fundraising goals.

The position will be instrumental in streamlining requests of time and information from the development department (Individual and Institutional Giving Teams) to other departments, such as Conservation Program Department, and organizing and coordinating resources needed by both teams, such as program narratives and updates.

• General administrative support, examples include:
• Maintain accurate and up-to-date records in CRM and grants management systems to support data-driven reporting and collaborative grants and funding strategy development.
• Provide administrative and coordination support to the Institutional Giving team, including preparing proposal materials, submission packages, and meeting preparation.
• Assist in preparing grant proposals, letters of inquiry, memorandums of understanding, invoices, and stewardship reports, particularly for annual fund grants and sponsor ships.
• Generate and distribute reports on institutional giving pipelines, proposal outcomes, and funder engagement trends.
• Coordinate project-based functions for the Institutional Giving team, including proposal calendars, reporting schedules, and compliance tracking.
• Maintain the Institutional Giving team calendar, track deadlines, and ensure timely submission of proposals, reports, and deliverables.
• Partner with the Institutional Giving team to facilitate team meetings, maintain agendas, distribute materials, and report on progress toward fundraising goals.
• Support the cultivation and stewardship of institutional funder relationships through tailored communications, progress updates, and engagement opportunities.
• Support smooth execution of funder site visits, panel presentations, and contract negotiations, ensuring high-quality materials and personalized attention.
• Communicate the organization’s mission, programs, and funding priorities effectively to secure meaningful institutional support.

• General administrative support, examples include:
• Support individual giving activities such as mailings, appeals, reports, and other bulk correspondences, as needed.
• Assist and help stewardship team to ensure materials for donor packets and gifts are…