Communications and Events Specialist, Faculty of Law

Description

The Faculty of Law is currently seeking a Full-time Limited Term Communications and Events Specialist for approximately 12 months.

Reporting to the Director of Operations, the Event and Communications Specialist will work closely with members of the Office of External Relations team to provide efficient and effective communication and event coordination support for the Faculty of Law. This position is designed to support the Faculty of Law in celebrating its 50th anniversary, to build pride within the legal community and expand the reputation of the faculty as driving the future of the legal profession.

The position requires the ability to use discretion, maintain professionalism, confidentiality and composure under pressure, demonstrate adaptability and flexibility and provide efficient, quality service often requiring multi-tasking simultaneous priorities. High volume and variety of work demands, much of which are driven by internally and externally imposed deadlines and requirements, can be expected.

• Coordinating with and supporting the Senior Events Specialist in the Faculty of Law, effectively plan, organize and facilitate a wide variety of events and internal/external activities to honour and elevate the reputation of the faculty through the 50th anniversary season.
• Work with the members of the Office of External Relations team to support the implementation of strategic initiatives through communications that meet desired outcomes.
• Develop communication plans with clients for strategic initiatives, and coordinate their implementation.
• Assist in the logistical and strategic requirements of events such as promotional material development and delivery, facility booking/coordination and stakeholder collaboration/organization.
• Coordinate photography, graphic design, audio/video production, and social media activities for events as required.
• Other tasks as needed to support client initiatives.

• In consultation with the Faculty of Law and the Senior Manager, Marketing and Communications, lead all facets in the execution of a series of events.
• Gather and compile information related to various initiatives for distribution through websites, articles, and other communications materials.
• Write articles, website and social media copy, print collateral, and other communications products.
• Develop and execute website and email marketing campaigns.
• Update and maintain various website content.
• Maintain Faculty of Law social media channels including posting content and channel monitoring.
• Maintain group mailing lists and manage updates.
• Track analytics for clients and report on outcomes of communications activities.
• Create print and digital collateral, in alignment with university brand standards.

• Develop and maintain positive working relationships with university contacts and external stakeholders; communicate within and outside the university in a professional and proficient manner.
• Work independently on specific communication activities and assignments.
• Work strategically with members of the Faculty of Law team to coordinate and plan schedules to ensure successful alignment with priorities.
• Maintain awareness and compliance of university communications standards, processes and best practices as defined by the Communications Protocol and Communications Process Committee.
• Provide general communications support as needed to the Office of External Relations team.
• Use initiative and good judgment, and work in a cooperative, timely and efficient manner.
• Work effectively within the framework of the University of Calgary’s policies and procedures.
• Effectively time manage to prioritize workflow and meet deadlines.
• Maintain current and timely communication among colleagues and collaborators.
• Perform other related duties as required.

• Degree in communications, journalism, marketing, public relations, design or demonstrable skills and experience.
• 2-3 years of related working experience.
• Proven experience in event planning/management…