Senior Facilities Coordinator

The Opportunity (1-Year Contract Role)

We’re seeking a strategic and experienced senior facilities coordinator to oversee regional facilities operations and lead a team of coordinators. This 1‑year contract‑based position combines leadership, operational oversight, and continuous improvement to ensure high standards in service delivery, safety, and workplace functionality.

• We value and are committed to upholding a culture of inclusion and belonging.
• Flexible Work Policy – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.
• We are a proud Canadian success story, showcasing what Canada has to offer.
• We enhance the world around us – from the environment to the highways, buildings, and terrain.
• Outstanding career opportunities – we’re growing and pushing ourselves every day.
• A phenomenal collaborative culture with genuinely good people doing humbly important work.

• Oversee, coach, and support Facilities Coordinators.
• Conduct performance reviews, on‑the‑job coaching, onboarding, and offboarding of team members.
• Apply a continuous‑improvement focus with a national mindset, developing benchmarks to improve results and efficiency.
• Establish high standards for the delivery of Facilities Management services.
• Create team capacity to develop and recommend processes that improve efficiency.
• Provide input to departmental leaders for policies, procedures, and strategies to improve operational efficiencies.
• Make independent decisions related to resources and tactics.
• Assist in the successful delivery of the FM Service Request platform.
• Work closely with Senior Facilities Administrator and Senior Regional Facilities Manager to support facilities management.
• Help design and implement office policies and procedures for proactive and scheduled maintenance.
• Attend joint health and safety committee meetings to coordinate corrective actions.
• Oversee inspection of building conditions, equipment, and recommend repairs and improvements.
• Manage and distribute ad‑hoc requests from the business and other team members.
• Act as liaison with building owners on day‑to‑day issues (e.g., elevators, fire drills).
• Manage security access systems and office assets.
• Assist in monitoring and managing costs to meet budget.
• Lead team during emergency situations and business‑impacting events requiring a BCP plan.
• Assist with corrective measures from audits and assessments to ensure compliance with HSE obligations.
• Work with the facilities team to maintain a tidy, safe, and functional working environment.

• Completion of a post‑secondary diploma related to the field is desirable or certifications.
• Minimum 8 years’ experience in a similar role.
• Intermediate to advanced knowledge of MS Word, Excel, and Outlook.
• Experience with document formatting and production.
• Experience working with a large organization is desirable.
• Excellent customer service skills.
• Ability to manage people effectively.
• Strong communication and relationship‑building skills.
• Demonstrated commitment to providing quality service and work.
• Strong organizational and time‑management skills, capable of juggling multiple priorities.
• Proactive, enthusiastic team player who can work independently.
• Adherence to WSP systems, policies, manuals, procedures, and guidelines.
• Professional and timely execution of duties.
• Adherence to confidentiality requirements and high ethical behaviour.

• Organized, proactive, approachable, dependable.
• Works well under pressure and juggling multiple priorities.
• Lives the company vision and values.
• Projects a professional image.
• Manages self under pressure.
• Adopts a "Best for WSP" approach in day‑to‑day activities.

WSP is one of the world’s leading professional services firms. Our purpose is to future‑proof our cities and environments.
We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, iconic building design to sustainable transportation networks, and renewable energy generation.

• We value our people and our reputation.
• Locally dedicated with…