ECM & Records Analyst

Current ENMAX employees are encouraged to apply through their internal Workday access.

Posted:
February 25, 2026

Closing Date:
March 11, 2026

Position Type:
Permanent

Union: CUPE

Why ENMAX?

We are driven by our purpose of lighting the way to a brighter energy future, a future that includes a workplace where you’ll experience belonging and unlock possibilities. We offer meaningful opportunities, strong collaboration and a career aligned to what matters to you. We’re proud of who we are and the work we do to support our communities and customers who depend on us, because
at ENMAX,
we’re lighting the way together.

At ENMAX, the ECM & Records Analyst plays a critical role in keeping ENMAX’s information trusted, protected, and working for the business. This is a hands‑on, self‑starting role for someone who takes ownership, sees what needs to be done, and makes it happen. Using tools like SharePoint and Purview, you’ll manage the full lifecycle of physical and digital records—helping teams work smarter, protecting sensitive information, and ensuring ENMAX meets its legal and regulatory obligations.

As a key partner across the organization, your work directly supports operational efficiency, compliance, and long‑term organizational integrity.

Major Responsibilities:

• Develop and implement retention schedules:
  Create and maintain comprehensive retention schedules that define how long different types of records should be kept before disposal or archiving.

• Administer Records Policies:
  Set up and manage policies within Microsoft Purview for Records Management to automate the classification, retention, and disposition of records.

• Apply retention labels:
  Create and apply retention labels to SharePoint sites, lists, and libraries to ensure records are managed correctly throughout their lifecycle.

• Manage records lifecycle:
  Oversee the entire records lifecycle, from creation and collaboration to disposition, ensuring all information is managed according to defined policies.

• Automate record management:
  Use Microsoft Purview's automated policies to classify records based on file attributes or content, reducing manual effort and risk.

• Oversee disposition:
  Manage the disposition process, which may involve conducting reviews and ensuring records are securely destroyed or transferred to archives once their retention period has expired.

• Ensure compliance:
  Ensure all records management practices align with legal, regulatory, and internal compliance requirements.

• Provide user support and training:
  Assist users in understanding and adhering to records management policies and the proper use of SharePoint and Purview tools.

• Troubleshoot and optimize:
  Troubleshoot issues and continuously evaluate and improve the records management environment to ensure efficiency and compliance.

• Support the records management function for both physical and electronic records in both our legacy platform (Open Text ECM) and our new platform (Microsoft SharePoint / Microsoft Purview) and supporting the transition

Education Required:

• Professional designation such as Certified Records Manager (CRM) or Certified Records Analyst (CRA) or related Records Management diploma with a minimum of three (3) years relevant experience

• A technical certification (SC-400, etc.) related to Information Protection Administrator (SharePoint/Purview) and/or MS Purview experience would be an asset

Qualifications &

Experience:

• Strong hands‑on experience with SharePoint Online, including site, list, and library configuration.

• Solid understanding of records management principles and the full information lifecycle.

• Proven experience with Microsoft Purview Records Management and related compliance solutions; experience with predecessor tools (e.g., Microsoft Compliance Centre, Data Loss Prevention, eDiscovery) is considered an asset.

• Experience with Open Text records management platform considered a benefit

• Demonstrated experience developing and implementing policies that meet legal and regulatory requirements.

• Knowledge of AI and productivity tools such as M365 Copilot and ChatGPT.

• Strong analytical skills with the ability to assess information environments and design practical, effective…