Recruitment Coordinator

ATCO Frontec is seeking a highly organized and detail‑oriented Recruitment Coordinator to support our Recruitment team in delivering an efficient, professional, and positive candidate experience. This role is ideal for someone who thrives in a fast‑paced environment, enjoys juggling multiple priorities, and is passionate about supporting end‑to‑end recruitment operations.

The Recruitment Coordinator plays a critical support role across job postings, candidate administration, pre‑employment processes, onboarding coordination, reporting, and recruitment systems.

Location:

Calgary Term: 12-month contract

• Recruitment Administration & Coordination
  • Post and manage job requisitions across internal and external platforms
  • Sort and screen resumes to support recruiters and hiring managers
  • Coordinate and complete pre‑employment checks (e.g., background checks, drug & alcohol testing, references)
  • Prepare and issue offer letters, promotional letters, and transfer letters
  • Track, follow up, and chase outstanding onboarding and pre‑employment documentation
  • Support reporting and recruitment tracking, ensuring accurate and timely data
  • Track and manage employee referral submissions, ensuring accurate documentation and follow‑up
  • Maintain and manage a shared recruitment inbox, responding to candidate and stakeholder inquiries or redirecting as appropriate
• Sourcing & Talent Attraction
  • Support sourcing activities using Linked In Recruiter, Indeed, and other platforms
  • Assist with building talent pipelines for current and future hiring needs
• Systems & Reporting
  • Maintain accurate candidate and requisition data within the Applicant Tracking System (ATS)
  • Support recruitment and onboarding reporting and ad hoc data requests
  • Utilize Oracle HRIS platforms to support recruitment and employee lifecycle transactions
• Collaboration & Stakeholder Support
  • Work closely with Recruiters, Hiring Managers, and HR partners to support recruitment activities
  • Provide a high level of service and communication to internal stakeholders and candidates
  • Support engagement with Indigenous partners and community contacts, where applicable

• 2–3 years of progressive experience in a recruitment coordination, HR coordination, or similar support role
• Experience with Applicant Tracking Systems (ATS) and Oracle or similar HRIS platforms
• Proficiency using Linked In Recruiter, Indeed Smart Sourcing, and other sourcing tools
• Strong interpersonal and communication skills (written, verbal, and presentation)
• Excellent organizational, problem‑solving, and decision‑making skills
• Ability to manage multiple priorities and deadlines in a fast‑paced environment
• High attention to detail and strong follow‑through
• Self‑starter with the ability to work independently and adapt to evolving business needs
• Experience engaging with Indigenous partners or communities is considered a strong asset

We would like to thank everyone for their application; however, only those being considered for an interview will be contacted.

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By submitting your resume and personal information to the ATCO Group of Companies, and/or participating in a personal interview, you acknowledge and consent to the collection, use and disclosure of your personal information by the ATCO Group of Companies to determine your suitability for employment opportunities within the ATCO Group of Companies.