People & Culture Coordinator

We are seeking a reliable, detail-oriented People and Culture Professional to join our team and support the smooth operation of our day-to-day activities. This role is essential to maintaining efficiency across departments, ensuring accurate record-keeping, managing communication flows, and providing general support to staff and leadership. The ideal candidate is highly organized, proactive, and capable of handling multiple priorities with discretion and professionalism.

As a key point of contact within the organization, our P&C Coordinator plays a vital role in upholding our standards and contributing to a positive and productive workplace environment.

Job Duties:

• Coordinate new hire training sign-ups and track training attendance.

• Oversee the onboarding process, guiding new hires through pre-employment, training, and

deployment.

• Update and maintain the candidate tracker to reflect current onboarding status.

• Manage and maintain training laptops.

• Compile data, statistics, and other information to support onboarding and retention KPIs.

• Enter stand-down notices for new hires or employees with expired security licenses.

• JIRA tickets for uniform requests.

• Conduct audits for training recertifications, security licenses, and status letters.

• Maintain accurate compliance records for training, certifications, and performance reviews in Win Team.

• Enter compliance for 3-month and annual performance reviews, and upload completed performance review documents to File Bound.

• Maintain employee files, ensuring all documents are uploaded accurately and

promptly.

• Manage digital employee files and update records for personnel changes.

• Ensure payment requests for recertifications are communicated to the PRC.

• Assist with leave of absence requests and follow-ups.

• Assist employees with ERC (Employee Resource Centre) support.

• Provide timely and productive responses to day-to-day employee inquiries.

• Manage uniform processes, including issuing uniforms to new hires, coordinating exchanges and

returns.

• Oversee uniform inventory and ordering.

• Provide administrative support to the People & Culture and Operations teams.

• Partner with the P&C team on HR projects and process improvements.

• Support event planning and fundraising initiatives.

Qualifications:

• Ability to multitask and accommodate short notice changes while working with interruptions

• Detail Oriented

• Excellent communication skills, both written and verbal

• Diploma in Business Management or Human Resource is an asset.

• Minimum of 1 year of experience in Human Resource.

• Commitment to exceptional customer service and professionalism

• Strong computer skills, including Word, Excel, PowerPoint, Publisher and Outlook

• Knowledge and understanding of Employment Standards Legislation and Human Rights Legislation

• Authorized to legally work in Canada