People & Culture Coordinator

People & Culture Coordinator

Join Paladin Security Group Ltd as a People & Culture Coordinator
. We are seeking a reliable, detail‑oriented professional to support day‑to‑day operations, maintain accurate records, manage communication flows, and provide general support to staff and leadership. The role is essential to maintaining efficiency across departments and ensuring a positive, productive workplace environment.

• Coordinate new hire training sign‑ups and track training attendance.
• Oversee the onboarding process, guiding new hires through pre‑employment, training, and deployment.
• Update and maintain the candidate tracker to reflect current onboarding status.
• Manage and maintain training laptops.
• Compile data, statistics, and other information to support onboarding and retention KPIs.
• Enter stand‑down notices for new hires or employees with expired security licenses.
• Create JIRA tickets for uniform requests.
• Conduct audits for training recertifications, security licenses, and status letters.
• Maintain accurate compliance records for training, certifications, and performance reviews in Win Team.
• Enter compliance for 3‑month and annual performance reviews, and upload completed performance review documents to File Bound.
• Maintain employee files, ensuring all documents are uploaded accurately and promptly.
• Manage digital employee files and update records for personnel changes.
• Ensure payment requests for recertifications are communicated to the PRC.
• Assist with leave of absence requests and follow‑ups.
• Assist employees with ERC (Employee Resource Centre) support.
• Provide timely and productive responses to day‑to‑day employee inquiries.
• Manage uniform processes, including issuing uniforms to new hires, coordinating exchanges and returns.
• Oversee uniform inventory and ordering.
• Provide administrative support to the People & Culture and Operations teams.
• Partner with the P&C team on HR projects and process improvements.
• Support event planning and fundraising initiatives.

• Ability to multitask and accommodate short‑notice changes while working with interruptions.
• Detail oriented.
• Excellent written and verbal communication skills.
• Diploma in Business Management or Human Resources is an asset.
• Minimum of 1 year of experience in Human Resources.
• Commitment to exceptional customer service and professionalism.
• Strong computer skills, including Word, Excel, PowerPointwirkung, Publisher, and Outlook.
• Knowledge and understanding of Employment Standards Legislation and Human Rights Legislation.
• Authorized to legally work in Canada.

High School Diploma / GED. Post‑secondary education in Business Administration or Human Resources Management considered an asset. CPHR considered an asset.

Medical Insurance, Life Insurance, Dental Insurance, Paid Vacation.

Paladin Security has a diverse workforce and is committed to a workplace culture of respect, inclusion, and diversity. We provide accommodations for people with disabilities during the interview process and while employed. We thank all applicants for their interest; only shortlisted candidates will be contacted.

Location:

Calgary, Alberta, Canada.