HR Coordinator, Business Partnerships

HR Coordinator, Business Partnerships (Contract)

Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual produtor system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state.

Trans Mountain also operates a state‑of‑the‑art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets.

As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system.

With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world‑class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long‑term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled‑worker capacity building in communities and Indigenous groups.

Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities.

The HR Coordinator will be responsible for supporting the HR Business Partnership team in all areas of administration related to the employee lifecycle. Other responsibilities will include supporting HR projects, initiatives, and programs by conducting research, reporting, organizing/analyzing data, and preparing presentation materials. The HR Coordinator will be a liaison with external vendors on various HR programs and initiatives. The individual will also provide cross‑functional support and administrative backup to the Talent Acquisition team as needed.

This position is based in Calgary, full time in office, and will report to the Manager, HR Business Partnerships.

• Provides support with the administration of contractor relationships which includes the preparation of contractor start and change forms and tracking direct contractor data, maintaining a filing system for contractor files, and general correspondence.
• Tracks workflow and process matters for employees and contractors to ensure the HR Business Partner team is aware of upcoming process matters to be addressed.
• Liaise directly with Adecco and other agency representatives on various matters to action changes, etc.
• Supports the Business Partnership team in all business partnering activities as an administrator including, maintaining/enhancing e‑file, preparing presentation materials, drafting correspondence, etc.
• Supports HR initiatives by conducting research on various topics related to HR programs.
• Analyzes data, from multiple sources, to assist with identifying trends or key issues.
• Coordinates the onboarding process and offboarding process with IT, Facilities, HRIS.
• Identifies areas for process improvement and efficiencies and escalates this to the appropriate level for review, approval, and implementation.
• Reviews and maintains files to ensure documents are captured and record keeping is maintained.

• Post‑secondary degree in Human Resources, Business, Office Administration, or a similar field is preferred.
• 3 to 5 years of experience in a related position would be preferred.
• Fluent in Microsoft Applications with advanced proficiency in Excel and PowerPoint.
• Knowledge of Microsoft Dynamics 365 HCM or equivalent experience would be an asset.
• Knowledge of Power BI would be considered an asset.
• Experience in HR administrative support functions related to all aspects of the employee lifecycle.
• Exceptional organizational skills with the ability to coordinate and progress a high volume of tasks.
• Strong analytical skills and data visualization skills nominee.
• Resourceful and able to learn…