Proposal Coordinator

ISL delivers engaging and community focused projects across Western Canada. Our Proposal and Production team supports all ISL offices and disciplines with practical, clear, and competitive submissions that help win work. We are seeking a Proposal Support and Coordinator professional who brings strong formatting skills, organization, and a collaborative mindset to help develop high quality proposal and report submissions.

ISL’s Proposal/Production Team supports all offices and all disciplines of business  objectives are to increase the organization’s win rate, while delivering quality, creative and compliant proposals.

• Teamwork – We are unique in how we approach proposal work. Multiple team members work together on each and every proposal, which means we can act as a stronger unit while growing our own individual skillsets. Everyone on the team is ready to jump in and lend a helping hand wherever they can—someone will always have your back!
• Responsiveness – We strive to support business development opportunities across the company with varying levels of strategic, creative advice that fits the proposal and the team.
• Collaboration – While driving the proposal schedule and deliverables, we coordinate seamlessly with internal and external teams at all levels to execute responses to all types of RFX’s.
• Ongoing Development – We have a culture of mentorship and leverage both hands-on and formal training opportunities to ensure that you have a versatile and diversified skillset that is fully funded.

• You thrive in fast paced work environments with competing deadlines.
• You are confident with your InDesign skills to build proposals that will win ISL work
• You are a relationship builder who is easily able to influence what is needed from a variety of Project Managers.
• You want to help ISL be a top three in the market by advancing our capability to successfully compete on RFP’s across BC, AB, Yukon and Saskatchewan.
• You seamlessly integrate into diverse proposal teams, adapting your communication style to collaborate effectively across a range of personalities and workflows.
• You have a strong grasp of both the business and client needs which allows you to translate complex technical language into compelling, client-focused proposals.
• You are confident taking initiative to identify and resolve challenges independently.

• Proficiency in Microsoft Word, Excel, and Bluebeam for formatting and assembling proposal content.
• Experience working with Word templates and formatting large documents.
• Familiarity with Adobe and/or Bluebeam for creating and merging pdf documents.
• Strong attention to detail, organization, and the ability to manage competing deadlines.
• Practical judgment and a proactive mindset when coordinating inputs.
• Comfortable working independently and contributing to a supportive team environment.
• Ability to communicate clearly and collaborate with contributors across offices and disciplines.
• Strong writing, formatting, and document production skills.

As a valued member of our Proposal team, you will support proposal coordination and production through the following responsibilities:

• Formatting and producing proposal documents and technical reports so they are ready for delivery in line with client requirements.
• Preparing digital and physical proposal packages and work with production staff to support timely delivery.
• Supporting the formatting and refinement of current proposals.
• Working closely with proposal coordinators and technical writers to gather, structure, and organize inputs.
• Populating established proposal templates with clear and accurate content.
• Updating standardized materials such as CVs and project sheets so current versions are always available.
• Using MS Office, particularly Word and Excel, and Bluebeam to assemble and refine proposal documents.
• Working with Word templates and compile large, complex pdf documents using Adobe or Bluebeam.
• Meeting tight deadlines with a nimble approach while balancing multiple inputs.
• Working independently and as part of a…