Procurement Specialist, Procurement Services, AVP Strategy Enterprise & Commercial

Overview

The Procurement Specialist procures materials, supplies, equipment and services for the University. Reporting to the Manager, Procurement Services, the role requires teamwork and a focus on customer service to university clients. This position interacts with the Supply Chain Management (SCM) team including Procurement, Distribution Services, and Card & Travel Services, and involves handling a high volume workload to meet university client needs.

This is a full-time regular position within Procurement Services.

Moderate stress levels and pressure. The shift is 7.0 hours per day, five days per week, Monday to Friday, 8:30 a.m. to 4:30 p.m.

• Review purchase requests and apply appropriate procurement methodology to optimize university funding resources.
• Develop and process purchase orders, competitive bid documents and supplier evaluations using systems such as People Soft ERP and other databases.
• Coordinate and resolve purchase order and invoicing discrepancies with university clients and suppliers.
• Assist Client Service Team with expediting outstanding purchase orders to meet delivery requirements.
• Assist Distribution Services with shipment/transportation related discrepancies and variances.
• Solicit information regarding a variety of commodities by telephone, facsimile, or written requests to ensure cost effectiveness.
• Prepare and develop bid documents and obtain competitive quotations in compliance with department policy, guidelines and regulations.
• Review and analyze competitive bid documentation, quotations, tenders and purchase awards in collaboration with university clients; establish consensus among evaluators on award recommendations.
• Develop and administer contracts and promote SCM services; act as a resource addressing supply management issues and liaise between SCM and client departments.
• Identify procedures and system improvements and recommend how the university can incorporate these improvements.
• Ensure supporting purchase documentation is in place to address accountability and audit inquiries.
• Assist or conduct suppliers' interviews to improve service levels or develop new sources of supply.
• Participate in special projects as assigned within the area and perform other related duties as required.

• Minimum two-year post-secondary education in Management or Business; working toward the SCMP designation (Supply Chain Canada).
• Two to three years of procurement and/or logistics experience.
• Competent in word processing and spreadsheet applications; equivalent combinations of experience and education may be considered.
• Knowledge of procurement practices; demonstrated negotiation abilities and problem-solving skills.
• Strong interpersonal, organizational and customer service skills; ability to prioritize and manage workload; great attention to detail.
• Ability to work both in a team environment and independently; strong Microsoft Office skills (Word, Excel, PowerPoint);
  People Soft knowledge is an asset.

March 5, 2026.

University of Calgary is an inclusive employer that values diversity and equal opportunity. We encourage applications from qualified individuals including women, Indigenous peoples, persons with disabilities, visible/racialized minorities, and diverse sexual orientations and gender identities. We provide accommodations at any stage of the recruitment process upon request. Questions regarding diversity, equity and inclusion can be directed to the Office of Institutional Commitments.

This position is part of the AUPE bargaining unit and falls under the Specialist / Advisor Job Family, Phase 2.