Finance Operations Executive

Role Purpose

Support the company’s annual KPI of full digitalization by ensuring service reports, payables documentation, and operational finance records are complete, accurate, and properly maintained within the accounting system. This role focuses on document control, process discipline, and system adoption to enable timely invoicing, smooth payment processing, and reliable reporting.

Maintain a monthly service report register by site and period.

Track submissions and ensure service reports are signed, complete, and submitted on time.

Follow up on missing or incomplete service reports.

File service reports in a structured and consistent digital folder system.

Log and track invoices received with reference to PO and service documentation.

Check invoices against PO, signed DO/service reports for alignment and completeness.

Verify invoice status in the accounting system (received / posted / paid).

Prevent duplicate processing through systematic document checks.

Maintain a master supplier listing (vendor details, payment terms, references).

Support transition from manual tracking to system-based workflows.

Maintain clean, accurate records in the accounting system.

Enforce standard naming conventions and folder structures.

Build and maintain simple trackers for document and payment status.

Support continuous improvement of operational processes.

Maintain a tracker for licenses, permits, or operational documents, including expiry dates and renewal reminders.

Support month‑end preparation by ensuring documentation completeness.

Provide regular status updates on service reports, invoices, and outstanding items.

• Diploma in Accounting, Finance, Business, or related field.
• Experience in accounts payable, finance operations, or administrative finance support.
• Comfortable working with accounting systems and digital tools.
• Strong attention to detail and documentation discipline.
• Able to follow structured timelines and processes.