Manager of Corporate Services

Job Title: Manager of Corporate Services

Job Type: Full Time

Workplace Type: Hybrid

Experience Level: Mid level

We are recruiting on behalf of our client, a well established engineering and EPCM consulting firm providing professional services across multiple industries. The firm operates with a collaborative, team oriented structure and is committed to delivering high quality technical solutions while maintaining a supportive, organised, and safe workplace environment.

The Manager of Corporate Services supports a high performing engineering office through strong administrative leadership, people focused coordination, and consistent safety programme administration. This role oversees day to day office and administrative functions of the corporate services team, supports HR processes, coordinates office planning and workplace experience initiatives, and leads internal programmes such as safety, staff mentorship, and charitable and community efforts.

This position reports to the General Manager.

The successful candidate is organised, proactive, and highly trusted, capable of managing priorities across multiple teams while maintaining a supportive, professional, and well run environment for employees and visitors.

• Lead the non-billable corporate services function and manage the administrative team, including prioritisation, workload coordination, and performance support
• Maintain efficient day to day office operations with a high standard of professionalism and organisation
• Improve administrative processes, templates, and internal systems for consistency and efficiency
• Coordinate schedules, internal meetings, and office communications as required
• Act as a central point of contact for office related inquiries and operational support
• Support employee communications and internal announcements related to HR programmes and initiatives
• Maintain confidentiality and discretion in all employee related matters
• Coordinate and administer the staff mentorship programme, including matching, structure, engagement, check ins, and participation tracking
• Coordinate charitable and community involvement initiatives, including documentation, tracking, reporting support, and events
• Lead office planning and workplace experience, including seating plans, workspace organisation, supplies, vendors, and office changes
• Coordinate and administer the office safety programme, including documentation, training records, incident follow up, meetings, inspections, and safety culture improvement

• Trusted, discreet, and professional
• Highly organised and accountable
• Strong communicator and relationship builder
• Proactive problem solver with strong follow through
• Team oriented with a service mindset
• Calm, solutions focused, and comfortable managing multiple priorities

• Experience leading or coordinating a small admin team, or demonstrated leadership capability
• Working knowledge of HR administration including recruitment coordination, onboarding and offboarding, documentation, and confidentiality
• Comfort supporting safety documentation and coordination, safety certification is an asset but not required
• Experience in an engineering consulting or EPCM environment is an asset
• Strong professionalism and ability to work effectively with all levels of an organisation
• High attention to detail with strong planning and time management
• Proficient with Microsoft Office including Outlook, Word, Excel, and Teams, plus general office systems

$60,000 to $70,000 CAD, with flexibility for the right candidate.

Office management, Administrative leadership, People operations, HR administration, Workplace experience, Safety programme coordination, Vendor management, Mentorship programme, Facilities coordination, Microsoft Office