Executive Assistant

Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state. Trans Mountain also operates a state-of-the-art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets.

As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system. With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long‑term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled‑worker capacity building in communities and Indigenous groups.

Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities. If you are looking for an opportunity to apply your strengths in an environment that encourages Safety, Integrity, Respect, and Excellence, we invite you to explore this opportunity with us!

Calgary

Public Affairs

Vice President, Public Affairs

Employee

Full Time

In‑Office

Trans Mountain is seeking a collaborative, motivated, and values‑driven individual to join our dynamic team as an Executive Assistant. In this position, you will provide high‑level administrative and communications support to the Public Affairs team. The role operates in a fast‑paced, dynamic environment where being proactive, discretion, agility, and professionalism are key to success.

• Respond to activities, issues, and initiatives that often require creative problem‑solving.
• Manage a high volume of inbound and outbound communications, coordinate meetings and schedules, and support strategic planning and logistics.
• Manage calendar, meetings, travel arrangements, expense reports, and follow‑up on outstanding items.
• Oversee and track departmental budgets.
• Work with finance rep on quarterly forecasting.
• Serve as the first point of contact for the Public Affairs department, engaging with internal stakeholders, Trans Mountain executives, media, government representatives, and the general public.
• Support the purchase and supply of promotional items and oversee the Trans Mountain merchandise store.
• Maintain the Public Affairs Leadership SharePoint site, ensuring timely posting and organization of documents.
• Assist the VP in planning Leadership Strategic Planning sessions, including agenda development, note‑taking, and document management via SharePoint.
• Support special projects, ad hoc research, and requests.

• Completion of a high school diploma is required; post‑secondary coursework in business administration, communications, or a related field is considered an asset.
• 10+ years of experience as an Executive Assistant or administrative support role, preferably within Communications or Public Affairs in a corporate environment.
• Experience in Oil & Gas industry is an asset.
• Advanced proficiency in Microsoft Office Suite, including Visio, D365, PowerPoint and SharePoint.
• Experience using financial applications such as Cognos, and Smart Office.
• Desktop publishing skills are an asset.
• Event planning and media experience are an asset.
• Committed to the highest level of integrity and confidentiality.
• Flexible and ability to adjust as needed to competing demands.
• Strong interpersonal skills and the ability to build relationships at different levels within the organization and a…