Administrator, Office Administrator/ Coordinator, Administrative/Clerical
Job in
Calgary, Alberta, T3S, Canada
Listing for:
Energy Safety Canada
Full Time
position
Listed on 2026-02-28
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Data Entry
Job Description & How to Apply Below
Be a part of building a stronger, safer workforce!
As the national safety association for the oil and gas industry we advocate for worker health and safety.
Everything we do is guided by our values: trusted, responsive, collaborative, disciplined and proactive. When you join Energy Safety Canada, you are part of a team committed to getting workers home safely every day.
What is the opportunity:
The Administrator plays a key role in ensuring efficient day-to-day operations of the Careers in Energy Department. The Administrator supports members of the department by providing overall administrative support in the implementation, maintenance and execution of projects, programs and services.
What will you do:
Support project activities by developing systems to track deliverables, gather performance metrics, and ensure proper storage and retention of documents.Supports team members and project partners by developing systems to track project-related financial reporting including invoice tracking and processing, expenses tracking and reconciling, in-kind contributions, subscriptions.Provides technical support with virtual reality equipment maintenance, updates, storage and shipping. Maintains CIE assets and storage room.Administers the upkeep of the department’s OMM and department SharePoint site, provides support with document control and management. Including content review for quality assurance.Coordinates meetings, assists with logistics, meeting packages and participates in events, conferences, tradeshows, workshops and other business activities, as required.Responds to phone, website or email inquiries and directs them to team members. Order office supplies and business cards as required.Supports the development of proposal budgets, including the supporting contract management processes such as RFI, RFP, and contract initiation forms.Other duties as requiredWhat you need to succeed:
Post-secondary education in Business Administration or related field is preferred5+ years of administrative experience, including work with accounting-related processesStrong Microsoft Office skillsExperience with editing and proofing various documentation is an assetHigh degree of accuracy and attention to detailExemplary interpersonal skills and exceptional verbal and written communication skills, ability to communicate in both official languages (English and French) is preferredExcellent time management and organizational skillsWell organized and able to handle multiple tasks quickly and accuratelyHigh energy, flexible and has a willingness to take initiativeDemonstrates creativity and ability to rely on experience and knowledge to make decisions confidentlyDemonstrated good customer service skillsWhat’s in it for you:
Competitive compensation packageHybrid Work ModelExcellent medical and dental benefitsGreat RRSP matchingGenerous vacation and flex daysEmployee education assistance programEnergy Safety Canada is committed to building a talented and diverse workforce which creates an environment
that supports diversity, equity and inclusion. We encourage all qualified candidates to apply.
Ready to make a difference? Apply Now!
Energy Safety Canada thanks all applicants for their interest; however, only those selected for an interview will be contacted.
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