Office and Recruitment Administrator

At Loblaw, we help millions of Canadians get through their best days, worst days, celebration days, and every day. Through our innovation and quality products, we’re here for our friends, neighbours, family members and colleagues.

We succeed through collaboration and commitment and set a high bar for ourselves and those around us.

We’re looking for adaptable people who are thrilled to join us in our goal of helping Canadians Live Life Well®. Whether you are just starting your career, re-entering the workforce, or looking for a new job, this is where you belong. We promote leaders at every level and support our people to follow their passion.

This position is expected to be on site Monday through Friday from 8am to 4pm. Our office is located at 261211 Wagon Wheel Way, Calgary, AB T4A 0N1.

We are seeking a dynamic and detail-oriented Office and Recruitment Administrator to be a central pillar of our operations. In this dual role, you will provide essential support to our recruitment team while ensuring the smooth and efficient management of our front office. The ideal candidate is a highly organized multitasker who excels at balancing priorities and enjoys being the go-to person in a fast-paced environment.

• Maintain and update job postings on platforms like Indeed.
• Track all new applicants from various sources (Indeed, Workday, Randall-Reilly) using Excel.
• Manually create and update profiles in Workday for drivers who have not applied online.
• Assist the recruitment team with various administrative tasks.

• Manage all travel logistics for new drivers attending orientation, including booking flights and hotels.
• Prepare and distribute orientation preparation materials, such as drug & alcohol forms and weekly communication lists.
• Track and process employee referral forms and authorize payouts.
• Conduct regular audits to ensure driver files are complete and all signed offer letters are uploaded into Workday.

• Serve as the first point of contact for the office, greeting all visitors and managing incoming/outgoing mail.
• Process and pay all building-related invoices, including rent, utilities, and services (e.g., Fed Ex, garbage disposal).
• Manage vendor accounts and inventory for all office amenities, including coffee, water, and general office supplies.

• Proven experience in an administrative capacity, with exposure to recruitment or HR considered a strong asset.
• Exceptional organizational skills and the ability to manage multiple competing priorities effectively.
• Strong proficiency in MS Office Suite (especially Excel); experience with HR systems like Workday is a plus.
• Excellent communication and interpersonal skills, with a professional and welcoming demeanor.
• A proactive, detail-oriented approach to problem-solving and daily tasks.

Loblaw is committed to sustainability by sourcing products with integrity and making a positive difference in the community. Our CORE Values – Care, Ownership, Respect and Excellence – guide all our decision-making and come to life through our Blue Culture. We offer our colleagues progressive careers, comprehensive training, flexibility, and other competitive benefits – these are some of the many reasons why we are one of Canada’s Top Employers, Canada’s Best Diversity Employers, Canada’s Greenest Employers & Canada’s Top Employers for Young People.

Full time

Regular

We have a long-standing focus on diversity, equity and inclusion because we know it will make our company a better place to work and shop. We are committed to creating accessible environments for our colleagues, candidates and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary or permanent) can be made at any stage of application and employment.

We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Please Note:

Candidates who are 18 years or older are required to complete a criminal background check. Details will be provided through the application process.

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