Administrative Assistant

Our client is a top financial institution with significant North American holdings. They have operations across most major verticals, including institutional & corporate, wealth management, private client, commercial banking, treasury, and retail banking.

Prime Hires is seeking a skilled Office Coordinator/Receptionist to join our client in support of an existing vacancy.

4 Weeks

$27.46 per hour

Fully Onsite; 5 days a week in office

Monday-Friday; 8:00 AM – 4:30 PM

• Monitor Meeting room calendars.
• Prepare meeting rooms for internal and external meetings.
• Stock meeting room fridges and coffee stations.
• Offer refreshments and escort external visitors to designated meeting room.
• Office Notifying admin or professional of arrival.
• Reserving internal visitor offices and workstation.
• Preparing offices prior to arrival and after their departure.
• Showing visitors to their respective workstations and giving them any relevant information (re. bathrooms, coffee, office tour).
• Ensuring visitor cards are returned.
• Send and receive mail (CP, local couriers, UPS, interoffice).
• Ensuring coffee stations are stocked & clean.
• Checking supply levels for each group and ordering supplies accordingly.
• Ensure all TVs are on and working - Changing channels when requested.
• Making note of any messes or damages - Submitting work orders accordingly.
• Staying up to date on what is going on in the building.
• Sending floor notices when required.
• Assisting Admins.
• When necessary, lending a hand to admins. (printing, binding, supply orders, couriers).
• Assist with setting up catering for meetings when requested, ensuring the room is set up nicely, and cleaning up after. (Ordering the catering when it is requested).
• Will work closely with the Vancouver Office Coordinator remotely & local BGIS Facility Manager.
• May require assistance on various office projects, changes, desk set ups/take downs, signage etc.

• 1-2 years previous receptionist experience in a corporate setting.
• Ability to take on various office tasks and multi-task.