Office Administrator

De Havilland Aircraft of Canada Limited (DHC) is a storied name in the aerospace industry, recognized worldwide for its pioneering contributions to aviation and its unwavering commitment to quality, innovation, and reliability. Headquartered in Calgary, AB, DHC currently has approximately 2,400 employees across British Columbia, Alberta and Ontario, as well as in markets and distribution hubs world‑wide.

Established in 1928, De Havilland Canada has a rich history marked by the development of some of the most iconic and versatile aircraft ever built. These aircraft have served a variety of roles—from bush flying to commercial aviation—and are celebrated for their rugged durability, operational versatility, and excellence in performance.

Over the decades, De Havilland Canada has evolved to meet the changing needs of the aviation industry. Today, we are more than just an aircraft manufacturer; we are a comprehensive aerospace company with capabilities that span design, production, maintenance, repair and overhaul (MRO) services. Our operations are supported by a team of skilled engineers, technicians and industry professionals who are dedicated to upholding the highest standards of craftsmanship and innovation.

The primary purpose of the Office Administrator is to provide administrative support to the organization at De Havilland Aircraft of Canada. We are looking for a high energy individual with exceptional interpersonal skills, strong communication ability (both verbal and written) and a willingness to be adaptable to a changing environment. You have good initiative and are able to use appropriate judgement in your work, understanding how to prioritize work and adapt when requirements change, or deadlines move.

You are a team player wanting to join a group of passionate aviation enthusiasts. Our organization produces and supports a fleet of aircraft with purpose in the world and we look for employees who want to join this effort. You are someone who is willing to be flexible when the work requires you to support the team and in return, we commit to ensuring you learn about the business and have opportunities to develop your skills.

• Manage daily requirements at reception (receiving external vendors, couriers, signing in visitors, mailing, answering phones, creating s, etc.)
• Ensure stationery and other required supplies are checked, ordered, and approved on a regular cadence
• Maintain action logs which track progress against deadlines for the team. Provide follow up notification and reminders where necessary
• Support the development of status reports, presentations, and other documentation
• Support teams with follow up and/or corrective actions related to operational departments
• Organise and perform general administrative duties
• Maintain current safety documentation to ensure alignment with document control requirements
• Coordinate and manage meetings, conferences, and other organisational engagements
• Maintain boardroom(s), ensuring they are organised, supplied and presentable for customers or other visitors
• Prepare agendas and meeting minutes
• Provide support for requests to host meetings, training sessions, events, or tours.
• Perform other administrative or office duties, or projects as required or as assigned.

• 3+ years or equivalent experience in an (office) assistant role
• Experience with international travel and/or event planning considered and an asset
• Experience in preparing documents, reports, and spreadsheets

• Advanced working knowledge with Microsoft Office (Word, Excel, and PowerPoint)
• Accurate and strong data entry and data analysis skills
• Proven track record in managing multiple priorities, multitasking and meeting deadlines in a busy environment where priorities may change quickly
• Strong ethics and the ability to provide a high degree of confidentiality
• Able to work with minimal supervision/ independently and collaboratively
• Excellent organisational, written, and verbal communication skills with a strong attention to detail
• Ability to work flexible hours including evenings and weekends when required

De Havilland Canada is a Canadian‑owned…