Executive Coordinator

Kelly Services (Canada), Ltd. provided pay range

This range is provided by Kelly Services (Canada), Ltd.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

CA $28.00/hr - CA $34.00/hr

Direct message the job poster from Kelly Services (Canada), Ltd.

We are seeking a highly organized and proactive Executive Coordinator to support office staff in a fast-paced, dynamic environment for one of our clients in Calgary, AB (NE).

This role is responsible for providing comprehensive administrative assistance, ensuring smooth day-to-day operations, and serving as a key liaison between executive offices and internal teams.

Please note:

this is a 6 month contract with the opportunity of an extension.

• Manage calendars, schedule meetings, and coordinate travel and logistics for senior leaders.
• Prepare meeting materials, take minutes, and track follow-up actions.
• Handle incoming correspondence, prioritize requests, and ensure timely responses.
• Organize logistics for meetings, workshops, and events.
• Greets visitors and customers and manages the reception area, including issuing and collecting access cards.
• Acts as liaison between employees and any outside contractors.
• Assists with administrative procedures such as calendar management, invoice processing, and filing.
• Mail and courier pick-up and inter-office delivery.

• Processes requests for sending mail and packages using Canada Post and courier services.
• Ensures IT equipment is in proper working order and available for use (including meeting rooms).
• Maintains physical space, ensuring a safe, clean, and functional environment.
• Fulfills OH&S requirements as needed.
• Serves as the primary point of contact when a service provider requires access to an FCC office to fulfill work order requests.
• Ensures safety standards are followed throughout the facility.
• Maintains inventory of office supplies; reorders as needed.
• Performs other related duties as assigned.

• Proven experience in administrative or executive support roles.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• High level of discretion and professionalism.
• Proficiency in Microsoft Office and enterprise systems.
• Ability to multitask and adapt to changing priorities.

• Full-time, standard business hours.
• Competitive hourly rate starting at $28-34/hr depending on experience.

If you're looking for an opportunity where you can be your best self and join a fantastic team, look no further, and apply today!

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known.

• Mid-Senior level

• Full-time

• Administrative

• Agriculture, Construction, Mining Machinery Manufacturing

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