Executive Assistant

Executive Assistant

Always apply through our website:  We will reach out by email if you are selected for the next step. Either way, we appreciate your interest and the time you spent getting to know us.

You are comfortable working closely with senior leaders, juggling multiple priorities, and adapting quickly as plans change. You can confidently support and challenge when needed, including knowing when and how to say no. Last minute requests and shifting priorities do not throw you off. They energize you. You see change as opportunity, not disruption, and you are at your best when the day does not go exactly as planned.

You are highly organized, calm under pressure, and naturally proactive. You take pride in being the person who brings structure, clarity, and follow through to complex work. You notice details others miss, anticipate needs before they arise, and are trusted to handle sensitive information with discretion.

You take your work seriously and hold a high bar for professionalism, while also knowing how to have fun and unwind with the team. You are just as comfortable hosting meetings in a boardroom as you are hosting meetings over drinks at happy hour, building relationships without losing focus or follow through.

You do not wait to be asked. You see what needs to be done and take care of it.

This is a true right hand Executive Assistant role supporting the CEO in a fast paced, growth oriented organization. You are responsible for managing the flow of the CEO’s day, bringing structure, follow through, and momentum to both immediate priorities and longer term initiatives. This is a full-time in office role based out of our Stephen Ave office.

You will manage a complex calendar, screen and prioritize communication, prepare the CEO for meetings, track action items, and follow up with stakeholders to ensure things actually get done. A big part of your job is protecting the CEO’s time and attention so energy is spent on the highest value work.

You will also play a key role in keeping the day running smoothly in more practical ways. That includes everything from making sure meeting rooms are properly set up to occasionally dropping what you are doing for a walk down Stephen Ave to grab coffee or lunch. If the CEO is fed, caffeinated, organized, and prepared, you are doing your job well.

Priorities will shift, requests will come in last minute, and no two days will look the same. That is part of the role and part of what makes it interesting. You are expected to adapt quickly, use good judgment, and keep things moving without needing constant direction.

• Manage the CEO’s calendar with a strong focus on prioritization, time protection, and realistic scheduling
• Monitor, triage, and respond to emails on behalf of the CEO, escalating only what truly requires attention
• Coordinate travel logistics including flights, accommodations, transportation, and detailed itineraries
• Book meetings, restaurants, and events as required, adjusting plans as priorities shift
• Prepare agendas, briefing notes, background materials, and presentation decks in advance of meetings
• Create and update presentation decks and PowerPoint materials on behalf of the CEO as needed
• Act as the primary point of contact between the CEO and internal and external stakeholders

• Attend select meetings alongside the CEO to take clear, structured notes
• Capture decisions, action items, owners, and deadlines, and follow up with stakeholders on behalf of the CEO
• Maintain running task lists tied to CEO priorities and initiatives
• Proactively follow up with stakeholders to ensure commitments are completed
• Help ensure meetings lead to action, not just discussion

• Own and manage small to mid sized projects on behalf of the CEO
• Gather updates and input from internal leaders and external partners ahead of decisions
• Coordinate across teams to keep initiatives moving forward
• Organize and synthesize information into concise summaries for executive review
• Support planning and execution of offsites, leadership meetings, and…