Job Title:
Administrative Assistant
Department:
Administration
Industry:
Natural Gas and LNG
Location:
Calgary, Alberta
Position Type:
Full-time Regular
Website: (Use the "Apply for this Job" box below).-Description & RequirementsAbout Solaris Management Consultants Inc.
Established in 1993, Solaris Management Consultants Inc. (Solaris MCI) is now one of the largest privately held engineering firms in British Columbia. Operating as the project execution arm of our Group of Companies, Solaris MCI is one of five entities, including Ogee Dev, Ensol Systems, Solaris Solutions and Capstone ITS.
Solaris MCI offers in-house, multi-discipline engineering and project services for new and sustaining capital projects. With more than 30 years serving the energy industry, we are committed to energy transition, sustainability, and decarbonization. Our expertise includes natural gas, LNG, hydrogen, ammonia, methanol, renewables, and technology solutions.
With offices located across North America, from Vancouver, B.C. to Houston, Texas, we are continuing to grow and are looking for all-star individuals to join our team.
About the role:
We are looking to expand an existing team of high caliber individuals who enjoy multitasking and supporting dynamic team environments. As a collaborative team player, taking pride in the quality and efficiency of your tasks, whilst promoting a positive office atmosphere is a must. Our administration team members have cross-functional opportunities including assisting our engineering teams in a project administration role.
Responsibilities:
Creates, distributes, and maintains reports, forms, documents, specifications, standards, and other filesSupports project teams to ensure smooth project operations and facilitates any administrative project tasks (i.e. meeting minutes, action logs, etc.)Provides high-quality, efficient project documentation, follow-up reminders and any updates that may arise from project meeting action itemsFormats and edits technical documents using the Solaris MCI style guide and templates, including preparing and updating drawing binders for site visitsFacilitates project close-outs with the projects teamProvides a professional and welcoming atmosphere to guests and co-workers alike at our Surrey office front desk, as well as having the flexibility toassist our project teams as neededResponds to internal and external inquiries and requests with tact and diplomacyOversees boardroom bookings, coordinating calendars, managing requests, and scheduling meetingsManages office supply inventory, including coffee and sanitation productsArranges travel bookings and accommodations as neededPerforms all other administration and reception duties as requiredSkills &
Qualifications:
A college-level diploma, certification or equivalent in administrationExpertise in customer service and administrative tasks with 5+ years of experience in an engineering or project driven environmentStrong organizational and multitasking skills with high-quality work ethic and outputProfessional demeanor with excellent interpersonal skills and pro-active approach to tasksEffective verbal and written communicationProficient in using Office 365, including Word, Excel, SharePoint, PowerPoint, and Teams, with the ability to learn new software programs quicklyStrong ability to take initiative, engage with co-workers, and adapt to an agile project-driven environmentDemeanor
Required:
Positive Attitude – Maintain a positive and supportive attitude towards team members and stakeholders,Proactive – Ability to anticipate administrative needs and address them promptly,Adaptable – Flexibility to handle changing priorities and demands in a dynamic, fast-paced environment with multiple tasks and multiple deadlines,Collaborative – Strong team player with the ability to work effectively with diverse teams,Resilient – Ability to remain calm and composed under pressure.Compensation, Benefits & Growth
A career with Solaris MCI offers opportunities for growth through our organization’s flat team structure, internal training, and mentorship programs.
Our culture is diverse and inclusive, valuing individual contributions for the benefit of all. This…
