Executive and Office Administrative Assistant

Executive and Office Administrative Coordinator

A Permanent Full-Time Role*

Location:
Calgary, Alberta, Canada.

* 5 days per week. In-person working environment

Our clients Core Values

• Excellence:
  With fierce determination and accountability, we bring brilliance and best-in-class, every time.
• Realness:
  We speak our truth, from the heart, and we honor yours.
• Trailblazing:
  We forge the bold path.
• Connection:
  Strong and courageous partnerships are the bedrock of our approach.
• Brightness:
  We lead with confidence and optimism, celebrating learning along the way.

If these values speak to you then please read on ...

The Company is a premiere leadership development and professional coaching firm, that partners with leaders, teams, and organizations around the world. We work with bold leaders in dynamic businesses, supporting them on their journey to discover the power of their potential. We help them drive results, implement programs that foster leadership, and forge performance cultures. Like the people we work with, we do all of this with a relentless focus on getting better.

Description | Executive and Office Administrative Coordinator

The successful candidate will join a team of industry-leading team of professionals who are committed to Reimagining the World by Unlocking Leadership. This new role will be based in Calgary, AB, and will work out of the companies inspiring and bright workplace in the Ampersand downtown Calgary. Due to on-site events, in-person client and team support needs, and office administrative tasks, this is an in-the-office role.

Flexible hours will be available for the best-fit candidate.

This role comes with many perks including access to continued learning and career development opportunities, exposure to leading experts in the field of leadership and team development, access to world-class fitness facilities (including a full gym, yoga studio, golf simulator, basketball court, and bike storage), a comprehensive benefits plan, flexible working hours, a bright and beautiful new office space, and excellent coffee!

The Executive and Office Administrative Coordinator is a key contributor role focused on enabling the Teams collective success. Working as part of the Coordination Team, this important team member will have the following key areas of responsibility:

• Support the set-up and administration of virtual and onsite leadership development and team programs and events, including managing bookings, room set-up, traffic flow logistics, technology, catering, day-of Client and team support, material management, post-event room cleaning/resetting, etc.
• Manage the client and team recognition programs by coordinating recognition for meaningful milestones and events.
• Ensure a well-stocked and resourced office by overseeing and tracking all orders, from office supplies to food and beverage.
• Greet clients and support coaches and the Leadership Team to manage the client experience from time of entry to time of departure.
• Process and file receipts and invoices as requested.
• Manage the maintenance, cleanliness, and tidiness of company-specific office equipment (the coffee machine, maintaining the fridge, organizing of storage room, ensuring readiness and cleanliness of meeting rooms, etc.)
• Administer office access for the team, including management of key card requests, and other general support to Coaches at the office, as needed (IT support for meeting rooms, meeting room booking support, etc.)
• Administer service requests for the office (cleaning, maintenance, damages, etc.)
• Supports the coordination and planning of team events (celebrations, team days, charity/volunteer days, etc.)
• Support the implementation of company policies and guidelines as requested.
• Make recommendations on opportunities for continuous process improvement in the role and take the lead on implementing approved recommendations.
• Provide executive administrative support to the CEO and the Managing Director.
• Execute other miscellaneous administrative projects as requested.

The successful candidate for this role will possess the following…