Corporate Services Administrator

Position:
Corporate Services Administrator

Reporting to the Corporate Services Manager, the Corporate Services Administrator is responsible for providing reception duties, office organization services and various department support services, including administrative overflow support to multiple departments.

Reporting to the Corporate Services Manager.

• Answer and transfer incoming telephone calls promptly and direct calls to appropriate departments. Ensure visitors are received professionally and employees are notified of guests promptly.
• Receive and distribute all mail and forward all invoices for processing to Accounts Payable.
• Arrange courier service as needed.
• Ensure kitchen, boardroom and office supplies are maintained and replenished.
• Maintain print/copy rooms and ensure all equipment is in working order, troubleshoot, and coordinate with IT services when required.
• Coordinate with tenant services for office repairs and maintenance and assist with inter-office move coordination.
• Assist the Corporate Services Manager with travel arrangements for corporate office staff.
• Generate name plates for new hires, issue building access cards, and update floor plans as required.
• Assist with monthly credit card reconciliations.
• Assist with corporate event planning.
• Provide administrative assistance to all departments, including document and spreadsheet editing and generation of presentations as required.
• Coordinate all corporate catering as required.

• Bachelor’s Degree or Diploma from a recognized post‑secondary institution and/or 2 years equivalent work experience.
• Oil & Gas Industry experience would be an asset.
• Exceptional MS Office skills are required for this role – MS Word, Outlook, Excel and PowerPoint.
• Effective interpersonal and communication skills with a customer focus.
• Good team player. Ability to work with people of diverse disciplines, backgrounds, and cultures.
• Ability to January flexible and to adapt to changing circumstances.
• Discretion and confidentiality are a must.
• Demonstrates initiative in identifying and taking on projects and duties.

• Builds Personal Leadership, continually builds self‑awareness and leadership effectiveness.
• Develops People & Greenfire Culture, demonstrates an unwavering commitment and investment in developing individuals, teams, our culture, and values.
• Fosters Collaboration, builds strong and trusting internal relationships by modelling and supporting collaboration across the company.
• Champions Business Excellence, leverages creative thinking, business insight and financial acumen to build operational efficiency and long‑term business success.
• Shapes Vision & Strategy, strategies that are aligned with Greenfire and will support the overall vision of the company. Executing on the short and long‑term strategies to create a thriving and sustainable business.

GROC explores, acquires, develops, and produces oil and gas in the Canadian energy sector and internationally. In 2020, the company’s operations team was awarded the Energy Excellence Awards Champion for Project Excellence in Oilsands, voted by its peers to recognize energy excellence and focused advancement and collaboration with Canada’s energy sector. GROC is well capitalized to seek additional oil and gas assets within Canada.

* Compensation commensurate with experience *

Greenfire expressly reserves the right to change, modify or delete portions of this Job Description based on business needs.