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Job Description & How to Apply Below
JLL empowers you to shape a brighter way .
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
JLL is seeking a detail-oriented Administrative Assistant to provide comprehensive support to our Shopping Center management leadership team. In this role, you will be the administrative backbone for our General Manager, Operations Manager, Specialty Leasing Manager, and Property Manager, ensuring smooth daily operations of our shopping center.
WHAT YOU'LL BE DOING
Assist with the AR process by providing statements, collection letters, default letters,
Energy Management tracking - Utilities
Receptionist duties, like ordering office supplies, couriers, greeting visitors
Reporting on Occupancy, sales, and traffic, issuing emergency notifications
Specialty Leasing activities related to SL tenants
Assist with collection of insurance certificates
Administrative duties related to storage space leasing
Support leasing team with requests
Draft and distribute tenant memos
Support and monitor General Managers projects and assist with scheduling, note taking, strategic planning for the property, team meeting planning, staff events, and special projects
In Collaborations with operations staff members, update tenant lists, collaborate with security and other departments to validate information
Provide support to SL manager for reporting, updating monthly reports and contract administration
carry out related tasks as directed
WHAT WE'RE LOOKING FOR
Post Secondary education in office administration or equivalent work experience
Three or more years of experience in office administration
Methodical, detail-oriented self-starter with excellent organization and prioritization skills
Outgoing team player with strong interpersonal skills
Ability to perform under pressure within tight deadlines
Ability to multitask and handle a variety of responsibilities in a fast-paced environment
Proficiency in Microsoft Office suite (Word and Excel) as well as Office 365
WHAT'S IN IT FOR YOU
Join an industry leader and shape the future of commercial real estate
Deep investment in cutting-edge technology to power your work
Comprehensive and competitive benefits plan
A supportive, caring and diverse work environment designed for your growth and well-being
Location:
On-site
-Calgary, AB
If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table!
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons.
We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at This email is only to request an accommodation.
Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
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