Office Administrator

Overview

SAIT’s Applied Research and Innovation Services department helps partners conceptualize, prototype and deliver products to market. Join one of Canada’s top applied research colleges, innovate for the future and bring industry-generated ideas and game-changing technologies to life.

The Opportunity

Job classification
:
Administrative Assistant I A5903

Salary range: $46,113.60 - $51,251.20. Placement within the range is typically based upon a review of skills, experience, and internal equity.

Hours per week: 40

Paid leave: 3 weeks vacation per year

Final date to receive applications: 4:00PM, January 16, 2026

You are a self-motivated, proactive administrative professional that takes initiative and contributes to the team with a solutions-focused attitude.

As the first point of contact supporting the Applied Research and Innovation Services (ARIS) team, you will deliver exceptional customer service, manage front desk operations, and support a broad range of office functions. Additionally, this role will help promote ARIS and connect industry partners and students with SAIT’s expertise in applied research.

If this sounds like an exciting opportunity, we want to hear from you!

• Greet and assist visitors, clients, staff, and students in a courteous and professional manner
• Answer and direct incoming calls, take messages, and respond to inquiries via phone, email, and in-person
• Maintain the appearance and organization of the reception area, meeting rooms, and common areas
• Perform a variety of clerical tasks including data entry, filing, photocopying, and document preparation
• Schedule meetings and appointments, manage calendars, and support coordination of events or meetings
• Assist in the preparation of reports, correspondence, and other materials
• Receive, sort, and distribute mail and courier deliveries
• Contribute ideas and energy towards ensuring our office environment reflects SAIT’s values of Fairness, Integrity, Respect, Safety, and Transparency
• Order and maintain office supplies and inventory
• Support onboarding activities for new employees or visitors
• Coordinate maintenance requests or IT support needs for the office
• Act as a liaison between departments, students, faculty, and visitors
• Attend and/or coordinate networking opportunities including tours, presentations, media interviews and support, industry events, and memberships in industry organizations
• Format, design, and create/edit documentation (letters, information sheets, application forms, guidelines, certificates, policies, procedures, presentations, and newsletters)
• Coordinate event opportunities including catering, setting up tables and display, registrations, distributing promotional materials, liaising with event attendees
• Additional duties as required

• Minimum 2 years in an office environment demonstrating organizational and administrative skills
• Diploma in Business Administration, Office Management or other relevant field is required

• Demonstrate initiative, using a proactive approach to problem solve and take ownership
• Ability to be adaptable as priorities shift
• Excellent interpersonal and communication skills
• Intermediate experience with the MS Office suite
• Experience using a Customer Relationship Manager (CRM) system
• Create Smartsheets, collect, and analyze results
• Provide accurate and timely information to internal and external stakeholders
• Maintain confidentiality and professionalism in handling sensitive information

We thank all applicants for their interest in joining our team! We know being ghosted is the worst, so be assured – you’ll hear from us either way. We take time to review each submission carefully and promise not to vanish.

• Generous time off to pursue other passions and support your wellbeing
• SAIT paid premiums for medical, dental, and vision benefits so you, and your family, are well supported
• Benefits supporting mental health and access to Greenshield + for virtual therapy at a reduced rate
• Access to a Health Spending or Taxable Spending Account
• Professional development opportunities through our Free Seat Program, tuition support, access to Linked In Learning and discounted Continuing Education &…