Accounting Clerk; Accounts Payable

Description

The Accounting Clerk (Accounts Payable) is responsible for the accurate and efficient administration of accounts payable, reconciliation, and related accounting support activities. This role ensures all vendor invoices are processed, balanced, and entered in accordance with Win Sport’s financial controls and policies. The position supports the integrity of financial reporting by maintaining accurate records and assisting the accounting team with transactional processing and reconciliation activities.

As an Accounting Clerk (Accounts Payable) you strive to approach your work to align with Win Sport's 6 values which are at the core of who we are and what we do at Win Sport.

• Safety
• Sustainability
• Integrity
• Belonging
• Collaboration
• Inspiration

• Review, verify, and process vendor invoices in a timely and accurate manner.
• Code invoices accurately to appropriate GL accounts, cost centres, and projects.
• Prepare and process electronic funds transfers (EFT), cheques, and other payments.
• Schedule payments in accordance with vendor terms (e.g., Net 30, Net 60).
• Process employee expense reports and maintain supporting documentation.
• Perform day‑to‑day financial transactions including verifying, classifying, posting, and recording accounts payable data.

• Reconcile accounts payable ledger to ensure all payments and invoices are properly posted and accounted for.
• Resolve invoice discrepancies, vendor issues, and billing variances in a timely, professional manner.
• Maintain accurate vendor files, including tax documents (e.g., W‑9/W‑8) when applicable.
• Assist with month‑end closing processes by preparing reconciliations and related AP reports.

• Ensure adherence to internal controls, approval workflows, and spending policies.
• Support audits by preparing required documentation and reports.
• Maintain compliance with Canadian accounting standards and GST regulations.
• Monitor and flag unusual transactions or discrepancies.
• Assist with month‑end closing processes by preparing reconciliations and related AP reports.

• Communicate with vendors to answer questions, clarify terms, and resolve payment or invoice issues.
• Work collaboratively with internal departments to obtain approvals, resolve coding questions, and ensure proper cost center allocation.
• Support internal customers (employees, managers, finance colleagues) by providing timely and accurate information.

• Generate AP aging reports and assist in cash flow planning.
• Support budget tracking by ensuring accurate expense classification.
• Identify trends, inefficiencies, or recurring discrepancies.

• Post‑secondary education in Accounting, Finance, Business, or a related discipline is preferred.
• Minimum of 2 years of accounts payable or general accounting experience.
• Experience working in a computerized accounting environment required.
• Experience with Great Plains software considered an asset.
• Data entry and reconciliation processes.
• Basic accounting and bookkeeping principles.
• Accounts payable processing.
• Financial record accuracy and documentation.
• Internal control and compliance awareness.
• Exceptional written and verbal communication, organizational and interpersonal skills.
• Strong proficiency in Microsoft Excel, Word, and related accounting systems.
• Strong attention to detail and accuracy in financial data processing.
• Ability to manage multiple priorities and meet deadlines in a fast‑paced environment.
• Self‑starter who can work independently and take initiative.

• Primarily office‑based in a professional environment.
• Frequent use of computers and standard office equipment.
• Full‑time schedule;
  Monday to Friday.
• Extended hours may be required during peak operational periods.
• Prolonged periods of sitting and computer use.
• Requires concentration and attention to detail for extended periods.

• Benefits package
• Free Park pass
• Free parking
• Reciprocals at other ski/mountain bike resorts
• Food, beverage, retail and program discounts
• Access to our world‑class gym facility

We also provide a culture where we value and take care of our people. We have a robust workplace wellness program that supports the physical, emotional, social and financial wellness of our team members.

Working with Win Sport means you will be part of one of the most unique winter sport institutes in the world. You will be rubbing shoulders with athletes of all levels and disciplines, and you will be working in a world‑class facility that showcases exceptional services to support our guests in training and maintaining an active lifestyle. You will thrive and be supported as you discover, develop and excel in your role at Win Sport.