Retail Accounts Payable - Head Office

Sunterra Retail office team members work day-to-day to support the busy operations in our stores. The Accounting Team plays a vital role in ensuring financial accuracy and operational efficiency across the business. This position focuses on Accounts Payable, supporting vendor relations, invoice processing, and financial reporting.

Professionalism, the ability to multi-task, strong teamwork skills, and a passion for food and service are essential!

Duties and Responsibilities:

Scope of Responsibility includes but is not limited to:
Accounts Payable

• Process high volumes of invoices accurately and efficiently.

• 3-way match of PO, Proof of Delivery (POD), and Invoices to ensure only valid invoices are paid.

• Prepare for weekly Payment run to ensure timely and accurate payments to vendors (cheques, electronic, and wire transfers).

• Reconcile vendor statements and resolve discrepancies and aging reports in a timely manner.

• Respond to vendor inquiries and maintain positive relationships and accurate records.

• Create and maintain vendor profiles and ensure compliance with internal controls and policies.

• Collaborate with other team members to meet weekly, monthly, and quarterly reporting timelines

• Assist with month-end and year-end closing procedures

• Reconciliation and clearing of some AP general ledger accounts and Suspense accounts

• Identify and implement process improvements to enhance efficiency and effectiveness
Compliance & Audit support

• Ensure compliance with company policies, internal controls, and external regulations

• Support preparation for annual audit.
Team Collaboration

• Provide support and training to team members as needed

• Participate in cross-functional projects and initiatives

• Contribute to a positive and collaborative team environment

Qualifications:

•
• Post-secondary education in Accounting or related field required

• 2+ years of relevant accounting experience required; retail experience is an asset

• Proficient in Microsoft Office (Excel, Word, Outlook etc.)

• Ability to work in a fast-paced environment

• Attention to detail

• Ability to process and analyze large volumes of numerical data

• Strong organizational and administrative skills

• Experience in reporting, analysis, and reconciliation

• Excellent communication and interpersonal skills

• Professional, approachable, and team-oriented

Additional Information

• Required availability:
Monday–Friday, 8:00am–5:00pm

* Full-time and part-time Team Members will receive a discount of 50% off selected prepared foods when enjoyed in-store (these items vary by location) and a general discount on all groceries in-store and the café!
* The seeds of Sunterra took root on the Price family farm over fifty years ago in Acme, AB. With gratitude for land that has been in their family for decades, the Price family decided to name their company after the very things that helped nourish their business - the sun and the earth - and Sunterra was born.

Join our growing Sunterra Family and be part of a team where your contributions are valued and makes the difference.