Accounting Analyst AP​/AR

Hull Services has an organizational commitment to pursuing truth and reconciliation, decolonization and anti-oppression.

• Competitive total compensation package, including Health/Dental, Employee Assistance Program and RRSP matching
• Generous vacation, personal time off and sick day allocations.
• Typical office hours from Monday to Friday with some flexibility to adjust start and end times depending on employee needs
• Workperks corporate discounts and discounts to a variety of different fitness facilities
• Free on-site parking and walkable campus
• Collaborative, supportive and a fun place to work
• Opportunity to have a meaningful impact on children and young people

We are looking for a full-time, Accounting Analyst. Reporting to the Controller, the Accounting Analyst AR/AP is responsible for accounts receivable and payable processes, ensuring accurate documentation, timely resolution of discrepancies, and proper classification of expenses. This role handles deposit and sales transaction processing, donation reporting, and reconciliation of records within the accounting system (GP Dynamics). Additional responsibilities include reviewing and reconciling program credit card transactions, supporting accounts payable tasks, and providing backup coverage across accounting functions.

The schedule for this position is Monday to Friday, 37.5 hours per week.

Reimbursable Billing Suspense Account Management

• Monitor and maintain the reimbursable billing suspense account to ensure items are cleared promptly and accurately.
• Review suspense entries for completeness of supporting documentation (program data including youth information, allowable costs, receipts and proper billing approval from funders).
• Investigate unmatched or incorrect postings to the suspense account and work to resolve discrepancies.
• Reclassify amounts from the suspense account to the appropriate program or expense category once validated.
• Flag aging suspense items to the Senior Accounting Analyst and ensure timely follow‑up.
• Reconcile, enter adjusting entries and close suspense account at year‑end.

Deposits, Sales Transactions & Donation Reporting

• Record deposit and sales transactions, including integrating and uploading files/data into the accounting system (GP Dynamics).
• Prepare manual weekly bank deposits for cheques and cash, ensuring accurate batching, bank deposit slips, and timely delivery to the bank for pick‑up.
• Reconcile deposit records to the GL and bank statements.
• Prepare and send a weekly donation report to the Philanthropy department, summarizing donations received by relevant coding and MDA‑designations.
• Ensure donation and sales transactions are accurately coded to the appropriate funds, programs, and cost centres, and aligned with donor restrictions where applicable.

Program Credit Card Receipt Processing

• Review program credit card transactions to ensure that required receipts are submitted and coded correctly.
• Follow up with program staff and cardholders to obtain missing receipts or correct documentation.
• Reconcile program credit card transactions.

Team Support & Collaboration

• Provide backup support to other accounting functions, including AP tasks, during peak periods or staff absences.
• Cross‑train with Accounting Associate role and provide operational coverage as needed to ensure continuity of service.
• Maintain a continuous learning mindset and participate in ongoing professional development activities.

• Degree or diploma in Business, Accounting, Finance, or a related field.
• 3 years of full-cycle accounting experience in the non‑profit sector is preferred.
• Familiarity with the deferral method of accounting.
• Proficiency with accounting systems. Experience with GP Dynamics is an asset.
• Intermediate to advanced Microsoft Office skills with an emphasis on Excel.
• Strong attention to detail, excellent organizational and time management skills.
• Ability to multi‑task and work under tight deadlines.
• High ethical standards and professionalism.
• Ability to handle confidential information with discretion.
• Excellent problem solving and analytical skills.
• Excellent interpersonal qualities including flexibility, effective communication and relationship building skills.
• Demonstrated interest, commitment, consistency, and a high level of self‑awareness, personal maturity and responsibility.
• Ability to work both independently and effectively in a team setting.
• Self‑motivated, positive and ability to take initiative.
• Cross cultural competence; knowledge of the Truth and Reconciliation Commission and the recommendations, goals and activities of the commission.
• Clear Police Information Check (including Vulnerable Sector Check) and Intervention Record Check.