Secondary Registrar

Position Type:
Secretarial/Clerical/Building Secretary

Date Posted:
2/17/2026

Location:
Vallivue Middle School
QUALIFICATIONS

High school diploma or General Education Degree, preference may be given to applicants with college education

Previous secretarial experience as determined by the Board

Knowledge of word processing, databases, spreadsheets, and reports

High level of competence in typing, filing, and general computer knowledge

Knowledge of automated office equipment and efficient office procedures

Good telephone skills and ability to communicate effectively

Work well with students, staff, and the public

Work well under pressure and deadlines

Excellent organizational skills

Maintain confidentiality of staff and students

PRIMARY RESPONSIBILITY TO
Building Principal

JOB SUMMARY
The Middle School Registrar assists the building principal managing student enrollment and maintaining accurate student records in compliance with district and state requirements. This position uses Infinite Campus daily to enter, update, and audit student data including demographics, attendance, schedules, grades, transcripts, and enrollment status.

The Registrar regularly meets with parents and students regarding enrollment, records, scheduling, and general student information, providing professional and responsive customer service. This role supports administrators, counselors, and staff by ensuring data accuracy, confidentiality, and timely reporting. Strong attention to detail, organization, and communication skills are essential to effectively support school operations.

MAJOR DUTIES AND RESPONSIBILITIES

Interacting with Students and the Public

Manage all aspects of student enrollment, withdrawals, and transfers.

Maintain accurate and up-to-date student records in Infinite Campus, including demographics, attendance, schedules, grades, transcripts, and enrollment status.

Verify and audit student data to ensure compliance with district, state, and federal reporting requirements.

Process record requests and transfers in a timely and confidential manner.

Meet with parents and students regarding enrollment, registration requirements, schedules, and general student record inquiries.

Collaborate with counselors and administration to support student scheduling and course changes.

Generate reports for administration, state reporting, testing coordination, and district needs.

Maintain cumulative files and ensure proper record retention and confidentiality procedures are followed.

Support attendance tracking and ensure accurate daily attendance documentation.

Assist with student registration events, orientation, and scheduling processes.

Provide professional, courteous customer service to students, families, and staff.

Perform additional duties as assigned to support school operations.

Records and Reports

Maintain accurate enrollment and attendance records for various reports and forward to the district clerk as needed

Manage all aspects of student enrollment, withdrawals, and transfers.

Maintain accurate and up-to-date student records in Infinite Campus, including demographics, attendance, schedules, grades, transcripts, and enrollment status.

Verify and audit student data to ensure compliance with district, state, and federal reporting requirements.

Process record requests and transfers in a timely and confidential manner.

Meet with parents and students regarding enrollment, registration requirements, schedules, and general student record inquiries.

Collaborate with counselors and administration to support student scheduling and course changes.

Generate reports for administration, state reporting, testing coordination, and district needs.

Maintain cumulative files and ensure proper record retention and confidentiality procedures are followed.

Support attendance tracking and ensure accurate daily attendance documentation.

Assist with student registration events, orientation, and scheduling processes.

Provide professional, courteous customer service to students, families, and staff.

Perform additional duties as assigned to support school operations.

Miscellaneous Office Tasks

Cover front desk in emergency situations

Cover for nurse or health tech if they are not…