Admission Specialist, School of Physician Assistant Studies

The PA Admission Specialist will support all aspects of recruitment/admissions for the developing
* Master of Science in Physician Assistant (PA) Studies program in the College of Health Science (PCHS). Supported by the Assistant Dean for Enrollment Management, the specialist will build the recruiting and admissions infrastructure for the PA program. This includes: developing the application on the Centralized Application Service for Physician Assistants (CASPA) platform, systems and programmatic admissions cycle planning, technical integration, funnel dashboard and reporting development, prospect outreach, application gathering, coaching and review, conducting information sessions, and representing the program at conferences, campus programs, and recruiting events.

By enabling the ability of the PA program to recruit and enroll mission-aligned students into the program, the position contributes to and advances the University’s strategic plan and Christian Mission.

• The PA Admission Specialist will support the building and implementation of the recruiting and admissions infrastructure. This includes all admission and recruiting efforts for the PA program within the PCHS. The specialist is the main point of contact and provides comprehensive support for prospects by making calls, emailing, mailing, and face-to-face contact. In their role, the specialist will:
  • Plan the admission cycle for the PA program.
  • Assist in the design and creation of communication materials promoting admissions updates and activities, such as various mailers, brochures, newsletters, and other materials in coordination with the Integrated Marketing and Communication (IMC) department.
  • Advise prospects and families on admissions requirements, student life, spiritual life, and academics, as they move through the application process.
  • Monitor applicant activity throughout the funnel to increase completion and yield conversions.
  • Provide administrative support for the admissions process including communication with applicants for the completion of their admissions file, supporting applicants in meeting enrollment deadlines, and solves outstanding issues.
  • Assist in arranging, planning and coordinating the details of the admissions interviews.
  • Evaluate submitted documents to ensure the applicant meets all admission requirements.
  • As an evaluator, the specialist will be required to add/update submitted transcripts, test scores, and other admission documentation to appropriate University computing systems (Sales Force, People Soft, Etrieve, etc.) to ensure accurate and timely processing.
• The PA Admission Specialist will work as the liaison between the Centralized Application Service for Physician Assistants (CASPA), PCHA, and the School of Physician Assistant Studies (SPAS). These responsibilities include:
  • Supported by the Dean of SPAS and the PA Selection Committee, developing the application form and process on the CASPA platform.
  • Working in collaboration with Pepperdine IT personnel, the specialist will coordinate establishing the technical integration for data transfer between the CASPA system and Pepperdine computing platforms, specifically Sales Force and Etrieve.
  • After the initial application is developed, the specialist will be responsible to maintain and update all components of the CASPA application process and the data transfer process(es), as needed, including enrollment cycle setup and management.
  • In collaboration with the Assistant Dean of Enrollment Management and Admission, the specialist will assist in managing PCHS' relationship with CASPA.
  • Managing application review, application processing, and applicant status within the CASPA system.
  • Ensuring effective bidirectional communication and data flow from CASPA with the PA Selection Committee.
  • Entering admission decisions into the CASPA system.
  • Gathering and developing reports of key admission statistics from the CASPA system.
• The PA Admission Specialist will work closely with the Dean of SPAS to ensure the recruitment, admission, and enrollment processes comply with regard and adherence to program, Accreditation Review Commission on Education for the Physician Assistant (ARC-PA),…