Passive Fire Works Coordinator

Job Title: Passive Fire Works Coordinator
Reports to: Passive Fire Department Manager
Location: Based in Caerphilly, working area Wales and WOE
Salary: £24,375.00 per annum + benefits
Type Full-time, Permanent

We are looking for an organised and confident coordinator to support the delivery of our passive fire works. This role plays a key part in keeping projects running smoothly, compliantly, and on schedule by managing planning, communication, and information flow — allowing site teams to focus on installation quality.

You don’t need to be a passive fire expert. What matters is your ability to organise, communicate clearly, and keep multiple jobs moving in a live environment.

Key Responsibilities: (to include, not exclusive to)

• Contacting tenants, residents, and site contacts to arrange access for works
• Making and receiving calls, sending follow-up emails, and confirming dates and times
• Handling reasonable access issues or constraints professionally and calmly
• Working closely with supervisors and section leads to coordinate work schedules
• Supporting programme planning, sequencing works, and flagging clashes early
• Adjusting schedules when plans change due to access or site conditions
• Collating and maintaining job information, including inspection data, scopes, and access notes
• Providing clear progress updates and status information to clients
• Updating trackers, schedules, and internal systems
• Logging variations or changes and ensuring accurate information flow across the team

• Are naturally organised and detail-focused
• Are confident on the phone and comfortable dealing with residents, clients, and suppliers
• Can juggle multiple live jobs without losing track
• Understand the importance of compliance and accuracy
• Are adaptable and calm when plans inevitably change
• Experience in construction, housing, maintenance, compliance, or scheduling is desirable but not essential
• Experience dealing with residents or live environments is a strong advantage
• Passive fire experience is not required — full support and training will be provided

What We Offer

• Be part of a leading company:
  Fire Rite is a respected name in fire safety, offering you the chance to make a real impact.
• Full training and mentoring
• Team environment:
  You’ll join a collaborative, friendly, and high-performing team where your contribution matters.
• Company uniform provided
• Private medical insurance
• Company events
• Sick Pay
• Perkbox – an employee benefits and reward scheme

If you’re ready to play a key role in the future growth of Fire Rite, we’d love to hear from you.
Send your CV and cover letter to

Unit 14 Roundabout Court Bedwas House Ind Est Caerphilly CF83 8FS