Executive Assistant

This is a brand new position supporting the Projects Director of Check Fire Ltd and the Board of Directors.

This is a fast-paced and varied role that requires exceptional multitasking skills, strong attention to detail, and the ability to prioritise tasks across multiple projects. The Executive Assistant will provide high- level support to the Strategic Projects Director and act as a key point of contact for diary management, administrative support, and coordination of day-to-day business operations. This role also supports executive duties for the Board of Directors.

• Act as a gatekeeper, coordinator and liaison across internal and external stakeholders
• Proactively manage the Strategic Projects Director’s diary, appointments and meetings
• Coordinate travel, accommodation and logistics for domestic and international travel
• Act as key point of contact for diary management, administrative support, and coordination of day-to-day operations
• Manage incoming communications, flagging urgent matters and drafting responses for approval as appropriate
• Prepare agendas, take minutes, and follow up on action items from meetings as requested by the Strategic Projects Director
• Assist in the planning and execution of special projects, tracking progress and ensuring deadlines are met
• Handle confidential and sensitive information with discretion
• Support with duties, including document control, email inbox management and associated activities
• Ensure deadlines are met and reporting from other departments is received in a timely manner
• Assist with interpreting and collating reports and updating strategic reporting dashboards
• Approve invoices and expenses as and when required, as directed by the Strategic Projects Director

• Organise Board meetings for shareholders, including venue and any arrangements needed e.g. lunch
• Ensure completion of the Board pack and distribution to the Board members and non-executive directors
• Ensure the agenda for the Board meeting is completed and circulated to all
• Organise Shareholder meetings for Board members and strategic partner meetings as and when required
• Support the Board with the collation and reporting of Strategic Risk reporting documentation. This will include managing SLT deliverables and ensuring risk reporting is updated and well-presented.

The successful candidate should have:

• Excellent organisational and multitasking skills, with the ability to prioritise effectively
• Strong communication skills (written and verbal), confident in liaising with senior stakeholders
• Proficiency in Microsoft Office (Word, Excel, Outlook) and task management software
• A proactive, problem-solving mindset with high attention to detail and accuracy
• Ability to work independently and manage multiple priorities under tight deadlines
• The ability to research, digest, analyse and present material clearly and concisely
• Confidential and trustworthy, organised with a methodical approach
• Ability to perform tasks with precision and attention to detail and accuracy, resulting in minimal error
• 25 Days Holiday + Up to 3 for Christmas Shutdown + Bank Holidays
• Profit Sharing - Earn a % of your annual salary (Paid quarterly dependant on financial results)
• Access to EV Salary Sacrifice Scheme
• Employee Assistance Programme (EAP) + Access to Virtual GP appointments for you and your family
• Modern office spaces
• Free parking
• Employee engagement and wellbeing initiatives
• Pension Scheme with Royal London

If you are an enthusiastic individual looking to contribute to a growing business we encourage you to apply for this exciting opportunity as an Executive Assistant.