Business Administrators - Workforce Systems

Aneurin Bevan University Health Board has an exciting opportunity to join our Facilities Team as a Business Administrator. This post will be based at St Cadoc's Hospital, Newport.

The Estates and Facilities Business Administrator will be efficient in the day to day use of Health Board electronic workforce systems including payroll workbooks, health roster and ESR. The post holder will oversee a number of Estates and Facilities rosters under the supervision of the Business Administration Team Leader.

The post holder will be responsible for ensuring all roster changes are updated in a timely manner to support the service requirement. It is essential the post holder has a full understanding of all workforce systems, including creating, maintaining and updating rosters, inputting unavailability's and updating employment information. This will need to be undertaken accurately and promptly into multiple systems ensuring efficient and effective staffing within the departments, in line with policies and procedures.

Full & part time hours available working various shift patterns over 7 days a week.

Times are mixed and range from 06:00-14:00, 07:00-15:00, 08:00-16:00, 09:00-17:00, 10:00-18:00 & 14:00-22:00.

The post holder will provide an effective first point of contact service for staff enquiries relating to pay, rostering, absence and ESR. They will allocate staff to remaining shifts according to the roster template and staff availability, following standard operating procedures to ensure resources are organised efficiently and effectively based on the most cost-effective method.

The post holder will run reports to analyse and identify any non-compliance with workforce standards i.e., PADR, outstanding fit notes and annual leave entitlements following standard operating procedures. They will also methodically arrange meetings and related documentation in line with workforce policies and procedures.

The ability to speak Welsh is desirable for this post;
Welsh and/or English speakers are equally welcome to apply.

Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.

We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.

Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

• Maths & English GCSE A-C grade or equivalent.
• NVQ Business Administration Level 3 or equivalent experience
• Extensive knowledge of NHS workforce systems in particular ESR and Health Roster.
• Knowledge of administrative systems, clerical/office procedures, and data input procedures
• Working knowledge of ABUHB workforce policies
• ECDL full passport or equivalent demonstrable IT skills

• Previous administrative experience preferably in an NHS organisation
• Experience of using Health roster and ESR
• Substantial experience of using Microsoft 365, including Outlook, Excel and Word.
• Experience of team working to achieve deadlines and objectives
• Experience…