Central Services Division Administrator

Job Description - Central Services Division Administrator )

Central Services Division Administrator - )

To be considered for OPD positions, applicants must complete and submit their application online, as well as upload any required application materials. This position may be based out of any OPD Office in the State of Montana.

To Provide the Most Compassionate and Expert Defense of Clients and the Constitution

Creating Expert Teams of Advocates for Justice, Bringing Respect and Dignity to our Clients to Achieve Holistic and Equitable Outcomes

Our work changes lives! OPD’s work makes a difference for the people in our communities. Public Defenders work for their clients, protect constitutional rights, and ensure the system remains fair. We are proud of the work we do. To find out more about OPD visit our website.

The ability to work and play in the beautiful state of Montana is one of the benefits you will love about this opportunity! Montana offers theaters, museums, fairs, rodeos, a high-quality educational system, and many recreational opportunities. Montana's mountains, rivers, and lakes provide year-round opportunities for outdoor enthusiasts. Fishing, hiking, camping, boating, biking, hunting, skiing, and snowmobiling can be accessed throughout our great state.

• Health coverage
• Paid vacation, sick leave, and holidays
• Work/life balance
• Opportunities and room for professional growth
• References:
  Please provide contact information for (2) current or former supervisors and (1) professional peer.

Job Overview: The Central Services Division Administrator provides operational oversight and management to the Central Services Division, which includes the Accounting Bureau, Human Resources Department, IT Department, Contracts Office, Center of Defense Excellence (training), and Development and Operations Bureau. In addition to these specific Division duties, the Administrator is part of agency leadership. The position reports to the OPD’s Director.

• Oversee all CSD functions and ensure success of Human Resources, Accounting, IT, training, Contracts, and Dev Ops.
• Serve as a member of agency leadership, assisting in the development and coordination of strategic planning within the Division and throughout the agency.
• Coordinate with Governor's Office to ensure legislative and budget proposals are developed, coordinated internally, and submitted to the Office of Budget and Program Planning (OBPP) and Legislature.
• Develop and oversee internal controls, administrative policies, procedures and business processes.
• Coordinate and develop responses to legislative audit issues and corrective action plans.
• Identify and solve operational problems, including effectively coordinating with internal and external stakeholders.

Work of this position normally occurs in a typical office setting. Work also requires frequent travel and routinely requires extended work hours and overnight stays.

• Ability to energize and provide strong leadership to the Central Services Division.
• Ability to gain respect and manage and utilize the skills of staff.
• Ability to develop and implement agency and division policies based on short and long-term agency strategic planning goals, management concepts and practices.
• Ability to recognize, analyze and solve complex management problems.
• Ability to take responsibility and accountability for work activities and personal actions, as well as recognize the impact of one's behavior on others and agency goals.
• Ability to follow through on commitments and implement agency decisions.
• Ability to assess hypothetical situations and impacts; consolidate a unified strategy in response to numerous issues and concerns; make proper and timely decisions in stressful situations.
• Ability to direct a complex organization through effective planning, delegation and leadership.
• Ability to accept the direction of the Director in carrying out policy.
• Ability to provide supervision and organizational direction and to demonstrate extensive knowledge of change, personnel, and budget management.
• Demonstrated verbal and written communication, negotiation, problem solving and decision-making skills.
• Strong relationship-building skills, including the ability to communicate effectively across diverse groups and to build trust and credibility in working relationships.
• Demonstrated commitment to the state and the mission of the public defender system.
• Knowledge of legal and court policies, procedures, practices, terminology and systems; state and federal laws, rules and regulations; and public defense.
• Extensive knowledge and experience in public administration, public relations, government organization, lobbying, state budgeting, and legislative processes.