Executive Assistant
Listed on 2026-03-08
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Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration -
Business
Office Administrator/ Coordinator, Business Administration
Our client is a luxury fashion brand known for elegant, timeless collections worn by celebrities and customers around the world. They are seeking a highly motivated and polished Executive Assistant. This role offers a unique opportunity to work closely with senior leadership, gain visibility into high-level decision-making, and act as a trusted partner in the day-to-day operations of the business.
As an Executive Assistant (EA) you will provide high-level administrative support to the president of a luxury fashion brand, acting as a strategic partner to maximize their productivity. Key responsibilities include complex calendar management, travel arrangements, email/phone screening, document preparation, and handling confidential information with high discretion.
Core Responsibilities and Duties- Calendar Management: Managing complex,, fast-changing, and confidential, calendars, scheduling meetings, and resolving conflicts.
- Communication & Liaison: Acting as the primary point of contact between executives, clients, and internal teams; screening calls and managing inbox correspondence.
- Travel Coordination: Arranging complex domestic and international travel itineraries, including flights, accommodation, and transportation
- Document Preparation: Creating, editing, and formatting reports, presentations, and correspondence.
- Office Administration: Organizing meetings, taking minutes, filing, expense reporting, and managing office logistics
- Special Projects: Assisting with, or leading ad-hoc projects and events
Skills and Qualifications
- Experience: Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
- Communication: Exceptional verbal and written communication skills.
- Organization: Strong organizational and time-management skills with the ability to prioritize tasks.
- Software Proficiency: High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Discretion: Ability to handle confidential, sensitive information with high discretion.
- Proactivity: Ability to anticipate needs and act proactively to solve problems.
- Bachelor's degree preferred but not always required.
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