Space Planning Administrator

BCIT People Vision

At BCIT, putting people at the core of everything we do is paramount. This idea is the foundation of BCIT’s People Vision
, which describes the Institute’s goals and priorities in respect to our people. In a complex and uncertain world, it’s vital our people feel valued, supported and connected. BCIT champions a culture of innovation and global progress through people’s imagination and creativity. With a competitive compensation package, great work‑life balance, and career advancement opportunities, see why we’ve earned the title of one of BC’s Top Employers for over ten years running.

BCIT’s Campus Planning & Facilities department is seeking a regular, full‑time (1.0 FTE) Space Planning Administrator. Under the general direction of the Senior Development Planner, this position prepares conceptual and functional space planning proposals, assists with the Institute’s capital planning process, assists with the development and maintenance of the Campus Plan, and creates and maintains accurate and detailed electronic base plans for the Institute for use in space planning, utilization and other Institute databases requiring the use of space information.

Develops space reports for analysis and decision making. Maintains and develops space standards to ensure space is utilized efficiently. Assists with the development and implementation of sustainability initiatives and updates the databases related to sustainability and greenhouse gas emissions.

• Maintains base plans and record drawings using AutoCAD, including architectural, structural, mechanical, electrical, and communications systems that exist within BCIT buildings.
• Prepares conceptual and functional planning proposals for capital planning and feasibility proposals, including perspective drawings, elevations, functional base plans, etc.
• Responds to requests in Archibus Web Central for furniture in offices, meeting rooms, learning commons and lobbies. Meets with clients to discuss requirements, drafts space plans, procures furniture and oversees installations.
• Maintains BCIT’s inventory of surplus furniture.
• Administers the space tracking function of the Archibus Web Central system with space management records; develops custom space reports as needed.
• Assists with preparation of capital budgets and development of business cases for proposed projects.
• Reviews and revises technical proposal drawings.
• Meets with departments to compile information related to changing Institute needs; identifies potential solutions consistent with Institute standards and campus vision; achieves departmental consensus on proposal drawings.
• Establishes proposal package outlining discussion items, desired outcomes, special considerations, etc.
• Assists with the maintenance and development of the Campus Plan.
• Plans for space utilization to be used in the capital planning cycle and provides preliminary space layouts for the purposes of campus planning.
• In conjunction with the Director and Senior Development Planner, develops Institute space standards to ensure space is used efficiently.
• Assigns room numbers and manages room numbering standards for the Institute.
• Conducts physical space audits to ensure space inventory on campus is accurate.
• Digitizes information related to space planning and utilization for use in timetabling.
• Prepares reports for the Ministry on space utilization and planning as required.
• Assists with the development and implementation of sustainability initiatives and updates databases and planning documents related to sustainability and greenhouse gas emissions.
• Participates in Records Custodian training and remains current with record keeping practices, policies and procedures (both BCIT and FOIPOP).
• Undertakes related duties as assigned, consistent with the job grade for this position.

Definition: The qualifications section for this position was developed using the approved job evaluation plan, agreed to between BCGEU and BCIT. The qualifications represent the minimum qualifications required in the future (i.e., to be reflected in job postings) and do not reflect the incumbent’s existing…