Administrative Assistant

Key Equipment Services Administrative Assistant $23 - $26 per hour

Who we are:

Key Equipment Services, a division of Heritage Food Service Group of Canada, is the largest service provider for the food service industry in western Canada. We have 40 years of history, and our licensed, factory-trained technicians minimize downtime and prioritize urgent service. In addition, we have an extensive support team to drive service excellence, and we maintain a sizable inventory of OEM parts.

We are the industry leader in Canada, and we care beyond service!

As the Administrative Assistant, you will be the go-to person for maintaining administrative resources to assist with the smooth operation of our branches. You will also be supporting in a variety of areas, such as supporting human resources programs and employee training, participating in the health and safety and social committees, and managing Company travel arrangements. There are many other areas of involvement, so each day brings a new challenge and endless learning opportunities!

This is an active job opening for a vacancy that currently needs to be filled.

• Maintains smooth operation of the office and supports the operations team by assisting with administrative tasks such as ordering/shopping for supplies, organizing meetings/training sessions, and updating records.
• Assists the operations and human resources team with administrative tasks such as: employee identification cards, employee recognition, and training assignments.
• Coordinates all travel bookings and accommodations for traveling team members.
• Maintains data and provides relevant information and updated to risk management companies and customers to ensure compliance with client standards of quality, security, and liability.
• Maintains and tracks the inventory of all company uniforms.
• Assists with organizing special events and projects.
• Participates in the health and safety, and social committees, including responsibility for minute-taking, keeps records updated.
• Plan, organize, and execute social events and employee activities.

• High school graduation required
• Minimum of 2 years of administrative experience is required
• Demonstrated ability and proficiency in MS Office suite of applications
• Minimum 40 wpm
• Ability to keep information confidential
• Excellent written and verbal communication skills
• High attention to detail with an ability to catch discrepancies and errors
• Ability to multi-task, prioritize and work within a deadline-oriented environment
• Ability to be creative and adapt processes to the environment
• Ability to learn quickly
• Ability to work without supervision

• Industry-leading compensation
• Each day brings new challenges and endless learning opportunities
• Comprehensive group benefits and retirement savings program
• Extended health, dental and LTD
• Training and Development Opportunities
• Industry leaders in Canada
• You will be part of a growing, stable organization, that is the industry leader in Canada

At Key Equipment Services we follow a standard recruitment process with each candidate we contact:

• After completing your application through our career website or a job board, you will receive an email from Key, letting you know that we received your application.
• Any emails you receive will come from one of these domains: ; ; ;
• If your application is being considered for further review you will receive an email from one of our HR team to set up a telephone interview.
• Once the telephone interview is completed, if you are advanced to the next step, you will have an in-person interview with one of our hiring managers.

We are an equal opportunity employer that supports diversity and inclusion in the workplace. We put safety first, and deliver service excellence with integrity, from a team-driven, collaborative mindset. We support community, both internally and externally. Come join us and be part of a Canadian industry leader in commercial kitchen equipment service.

Due to the high volume of interest, we regret that we are unable to respond to all applications. To be considered, candidates must be at least eighteen years old and able to live and work in Canada.