Executive Assistant

Please carefully review the details of this position below.

To apply for the position, please click the Apply for this Job button (or see the Special Instructions below if no button appears).

If you would like to bookmark this position for later review, click on the Bookmark button.

The University of Vermont is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other category legally protected by federal or state law.

Finalists for positions at UVM may be subject to a criminal background check.

For classified staff positions, actual hiring pay dependent on current competitor market conditions, comparable campus peer(s) at time of hire, and candidate’s experience level and length.

Be sure to carefully review and update your application information before submitting an application!

Provide general administrative functions in support of the Dean and Dean’s Office activities, which may include communicating with internal and external stakeholders, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, composing correspondence and other documents, analyzing data. Serve as Dean’s primary liaison with central administration, University offices and other Deans’ Offices across campus, and external constituents, including the UVM Foundation.

Exercise discretion in use and disclosure of highly sensitive, confidential and/or time-dependent materials.

Minimum Qualifications (or equivalent combination of education and experience)

Associate’s degree in Business or related field and three to five years of related experience required. Proficiency with Microsoft Office and Adobe Acrobat software required. Proficiency with word-processing applications, including complex formulas, pivot tables, editing and proofreading required. Effective written, verbal, and interpersonal communication skills required. High attention to detail, time management, and organizational skills required. Ability to effectively perform duties within deadline-driven environment, with frequently changing customer demands.

Desirable Qualifications

Experience supporting Dean/VP level positions preferred. Experience using Digital Measures software desirable.

Anticipated Pay Range

Anticipated Pay Range 52,

Other Information

Special Conditions

Special Conditions A probationary period may be required for current UVM employees, A probationary period may be required, Occasional evening and/or weekends required (if non-exempt position, may result in overtime), Background Check required for this position

FLSA

FLSA Non-Exempt

Union Position

Union Position No

Position will be posted for a minimum of one week, after which it is subject to removal without notice.

Job Location

Job Open Date

Job Open Date 10/16/2025

Job Close Date (Jobs close at 11:59 PM EST.)

Open Until Filled No

The University of Vermont is a welcoming, educationally purposeful community committed to creating an inclusive environment that embraces intellectual diversity and global perspectives. We seek to prepare students to be accountable leaders who will bring to their work a grasp of complexity, effective problem-solving and communication skills, and an enduring commitment to learning and ethical conduct. Members of the University of Vermont community embrace and advance the values of Our Common Ground:
Respect, Integrity, Innovation, Openness, Justice, and Responsibility. Staff play a critical role in this effort and the successful candidate will demonstrate a strong commitment to UVM’s mission and advancing Our Common Ground values through the execution of their job duties.

Position Information

Position Title

Position Title Univ Ops Administration OC3 N

Posting Number

Posting Number S5785PO

Department

Department Grossman School of Business/58000

Position Number

Position Number

Percent of Full-Time

Percent of Full-Time 1.00

Standard Hours at 1.0 FTE

Standard Hours at 1.0 FTE 37.5

Term (months per year)

Term (months per year) 12

Required fields are indicated with an asterisk (*).

• * How did you hear about this employment opportunity?
  • Chronicle of Higher Education
  • Higher Ed Jobs
  • Inside Higher Ed
  • Linked In
  • Seven Days
  • UVM Employee (Please specify below)
  • UVM Employment Web Site
  • Vermont Job Link (Department of Labor)
  • Other (Please specify below)
• * Please specify here where applicable. Enter "NA" if not applicable.

  (Open Ended Question)