Administrative Coordinator

The Kelly Brush Foundation, a national non-profit organization founded in 2006, is seeking a new team member to help support our mission to inspire and empower people living with spinal cord injuries to lead active, engaged lives by serving as our Administrative Coordinator. The role is based in Burlington and is an in-office role 3-4 days a week. Compensation is hourly to start with the potential for salary after a 6 month period.

Position Responsibilities

• Oversees day to day office administration, including scheduling and supplies management
• Follows existing protocol for clean data entry and reporting, with an eye for constant improvements to processes and procedures
• Manages gift entry and receipting
• Manages shipping projects and outgoing correspondence
• Maintains organizational records and databases, including CRM and donor information
• Assists Executive Director with board and committee meeting logistics
• Supports all KBF events and helps out where needed
• Serves as point of first contact, monitoring the general email inbox and voicemail/phone system
• Improves and maintains internal records and data management systems
• Supports Executive Director and leadership team with calendar management
• Assists all team members as needed with long term and one time projects
• Additional responsibilities depending on individual strengths and interests

The perfect person doesn’t just "run the office"—they quietly elevate the entire organization. KBF staff, partners and board members trust them, donors of all levels feel cared for, systems stay clean and usable, and leaders can focus on driving impact because they know the operational backbone is strong. A profound service mindset sets this person apart.

• Deeply aligned with the KBF’s purpose and respectful of the lived experiences of people with spinal cord injuries.
• Naturally compassionate without being patronizing; comfortable interacting with grantees, donors, athletes, families, and partners.
• Finds satisfaction in accuracy, and follow-through.
• Notices small issues before they become problems (missing documents, scheduling conflicts, unclear communications).
• Anticipates needs rather than waiting for instructions.
• Comfortable managing priorities independently and making sound decisions within defined boundaries.
• Acts as a welcoming first point of contact for the Foundation.
• Communicates clearly, kindly, and confidently with a wide range of stakeholders.
• Steady and composed during busy periods such as events, grant cycles, or fundraising deadlines.
• Able to juggle multiple responsibilities with grace.
• Handles sensitive information (donor data, grant applications, personal stories) with absolute confidentiality and integrity.
• Comfortable shifting between administrative tasks, operational problem-solving, and light program support.
• Happy to pitch in wherever needed to support a small, collaborative team.

• 3–5+ years in an administrative assistant, office manager, or operations support role.
• Comfortable creating and improving processes, not just following them.
• Excellent grammar, clarity, and tone in emails and written materials.
• Professional phone presence and interpersonal communication skills.
• Confident using tools such as:
  • Google Workspace or Microsoft Office
  • CRM or donor databases (e.g., Salesforce, Monday, Donor Perfect, etc)
  • Basic bookkeeping or expense tracking tools
• Learns new systems quickly and enjoys making tools work better for the team.
• Experience supporting fundraising events, community programs, or grant processes is a strong plus.
• Comfortable coordinating logistics, tracking details, and supporting execution.
• Demonstrated ability to manage competing deadlines and shifting priorities without dropping details.

• Prior experience in a nonprofit, foundation, or mission-driven organization
• Familiarity with disability advocacy, adaptive sports, or healthcare-adjacent nonprofits.
• Experience supporting senior leadership or executive directors.
• Basic finance, HR coordination, or board support experience.
• Comfort working in a small, lean organization where roles may overlap.

Please send resume and cover letter: