Administrative Assistant

Overview

As an Administrative Assistant to the General Manager AOD you will perform a wide range of administrative and office support activities and aid the GM in facilitating the efficient operation of the organization.

The ideal candidate is approachable and respectful, comfortable with new technology, virtual meeting platforms and scheduling systems and should be comfortable taking the initiative when faced with administrative decisions.

• Communication

• Manages executive distribution lists
• Facilitates communication internally to the division and externally to other Broadcom Divisions and customers.
• Assists with upgrades & technical updates for the executive team
• Participates in team building by maintaining celebration schedules

• Vendor Management

• Assist in creating and tracking Vendor Purchase Orders in coordination with finance & Operations as needed

• Meeting & Calendar Management

• Manage GM Calendars, schedule meetings, prepare agendas
• Prioritize calendars to ensure handling of sensitive matters
• Operate Audio-visual systems during meetings
• Record minutes and actions
• Work with Operations to schedule prep calls for all customer & executive engagements

• Travel Preparation

• Facilitate flight schedules, hotel reservations
• Review & Submit travel expenses - ensuring adherence to corporate policies
• Approve expenses for direct reports to the GM (except for any direct that they file the expense for)
• Coordinate logistics for on site & off site meetings

• Event & Office Management

• Working with Operations, assist in scheduling event logistic coordination for customer meetings, conferences, and executive 1:1 meetings
• Ensure Supplies are available for office executives, as well as events as needed
• Coordinate with Workplace Services for special events

• Coaching, Mentoring & Relationships

• Maintain strong relationships both internally and externally
• Mentor junior-level administrative assistants

Experience/

Education:

Bachelor and 8+ years of related experience

The salary range for this position is $25.67 - $35.91 per hour.

This position is also eligible for a discretionary annual bonus in accordance with relevant plan documents.

Broadcom offers a comprehensive benefits package:
Medical, dental and vision plans, 401(K) participation including company matching, Employee Stock Purchase Program (ESPP), Employee Assistance Program (EAP), company paid holidays, paid sick leave and vacation time. The company follows all applicable laws for Paid Family Leave and other leaves of absence.

R024960