Sr. Executive Assistant

Position Summary

The Sr. Executive Assistant is responsible for a broad range of duties for the Executive Leadership team. Managing complex scheduling, detailed travel itineraries, providing proactive support to Executive Leadership, preparing agendas and meeting materials, processing expense reports, and assisting in executing complex and sensitive projects. Exercises frequent independent judgment, makes administrative decisions (within agreed upon limitations) and takes action on behalf of executives based on knowledge of organization policies, practices, personnel & corporate activities.

AHI agilon health, inc.

Sr. Executive Assistant

Burlington, MA

• Carry out the administrative affairs of the Executive Leadership team, including organizing, planning and follow-through for all day‑to‑day activities.
• Determine priority of scheduling and information flow in the executive’s absence.
• Conserve executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Provide administrative support to include agenda development, scheduling, attending meetings and transcription of minutes.
• Interface appropriately with a broad array of internal and external stakeholders, including senior executives, company employees at all levels and vendors.
• Plan and coordinate events as they arise, including managing all meeting details (preparing agendas, prepping presentations, ordering meals, securing space, inviting attendees).
• Put yourself in the executive’s shoes and manage the schedule to promote the most effective use of time.
• Handle professional and personal appointments and travel arrangements.
• Interface with facilities and building maintenance; inventory and order office materials as needed to maintain adequate supplies.
• Maintain owner and organizational confidence.
• Perform other duties as assigned. Must be willing to be at the Burlington office 1–2 times weekly.

• Understand, adhere to, and implement the Company’s policies and procedures.
• Provide excellent customer service skills, consistently displaying awareness and sensitivity to the needs of internal and/or external clients and proactively ensuring those needs are met or exceeded.
• Take personal responsibility for personal growth, including acquiring new skills, knowledge, and information.
• Engage in excellent communication, which includes listening attentively and speaking professionally.
• Set and complete challenging goals.
• Demonstrate attention to detail and accuracy in work product.
• Highly organized.
• Diligence and work ethic.
• Ability to manage multiple complex priorities & communicate proactively.
• Service orientation.

Minimum Experience

• 5+ years supporting a C‑level executive.
• Experience arranging and scheduling complex, multi‑site meetings with multiple senior executives.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Bachelor’s degree preferred or equivalent experience in the field.