Accounting and Business Operations Coordinator

Accounting and Business Operations Coordinator

Role: Accounting and Business Operations Coordinator

Location: Burbank, CA (4 days onsite in a week)

Duration: Contract

Rate Range: $29-32/hr on W2

Job Description: This position is a fast‑paced, dynamic team responsible for the overall financial planning, budgeting, and operational management for the Corporate Communications and Marketing organizations. We are seeking someone who will support the team responsible for the budget oversight of Disney Entertainment Television Corporate Communications, including ABC Entertainment, ABC News, Ad Sales, Networks and TV Business Operations, Internal Communications, Insights and Research, Slate Publicity and Special Events.

This individual will also be responsible for supporting the team with the management of non‑communications budgets, including DET Photography, Hulu Photography, Onyx Collective Photography, Freeform Photography, Corporate Social Responsibility and Premiums and Promotions under the Talent Relations department. We have a responsibility to be compliant with the Walt Disney Company Policies and Procedures in managing financial operations through partnering with Finance and Controllership for all the business units we support.

Responsibilities

• Processing and auditing invoices within the SAP ERP system and Procurement COE (PCOE) tool.
• Process weekly Kronos payroll submissions.
• AR (receivables) manage bill backs for external and internal parties.
• Deposit with company Cashier deposits of checks & Controllership.
• Assist teams with Daily Hire Onboarding through Workday.
• Prepare monthly, quarterly fiscal‑year documents for close support.
• Responsible for submitting and tracking of monthly and quarterly close accruals.
• Prepare quarterly journal entries including support documentation to send to accounting.
• Provide procurement services through the Disney Coupa catalog.
• Prepare monthly reports recapping expenditures, freelance salary and overall spend.
• Update budget reports via SAP.
• Request and maintain WBSE project numbers for tracking spend on a show/title basis.
• Request special handling checks for events and photography galleries.
• Prepare monthly revenue and recovery reports.
• Deposit with company Cashier deposits of checks & Controllership.
• Work with the Contingent Workforce Management team (CWM) on new Vendor setups and vendor account management issues.

Hours: 9 a‑6 p (Mon‑Thu onsite, Fri remote)

Basic Qualifications:

• 3+ years of financial experience.
• Strong organizational skills, attention to detail, and ability to manage multiple projects in a fast‑paced environment.
• Excellent communication skills.
• Familiarity with accounting applications and tools.
• Proficiency in Microsoft Office Suite, event planning software, and internal communication platforms.
• Ability to build relationships and work collaboratively across teams and functions.
• Experience working with external vendors, agencies, or event production teams is a plus.

Educational Requirements

• Bachelor’s degree in Communications, Marketing, Accounting, Business or a related discipline, or equivalent work experience.

Preferred Qualifications: SAP, Kronos experience.

This small team manages the budgets for the entire strategic communications department. They are the intermediary between the department and finance/accounting/controllership, assisting with budget planning, controlling budget, and processing payments and handling invoices for their groups. The role aligns more with an accounting coordinator rather than a traditional business administration position and involves transactional responsibilities such as processing invoices, payroll, preparing close documents, journal entries, and investigating accounting/invoice issues.