Casting Contract Coordinator

Casting Contract Coordinator

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Responsible for preparing, distributing, and maintaining contracts for below the line performers on feature films, including live‑action and animated. Provides comprehensive payment‑related support and contract administration throughout all phases of assigned productions. Serves as a key liaison with casting directors, producers, and production office personnel to facilitate performer employment, ensuring compliance with SAG‑AFTRA regulations and company policy.

• Assist with reviewing cast deal memos from casting directors to ensure compliance with SAG‑AFTRA guild rules and company policies.
• Enter and update performer contact details and deal terms in the internal feature casting database.
• Prepare and distribute contracts and related documents including Rider, Exhibit A, Parental Agreement, Side Letter for all below the line performers (actors, stunts, dancers, singers, voiceover, etc.) and send drafts for review to talent representatives as needed.
• Collaborate with production attorneys and Business Affairs executives to prepare and negotiate riders to contracts when necessary.
• Review cast contracts for completeness, obtain signatures, and draft follow‑up correspondence.
• Amend agreements, prepare redlined versions as needed, and draft correspondence to document changes.
• Communicate effectively with internal departments and production offices regarding talent contracts, deal memos, payments, etc.
• Initiate and distribute contracts and payroll documents for loop group performers during post‑production and ensure start paperwork is complete and accurate.
• Process and verify performer‑related payment documentation, including actor production time reports and post‑sync time logs.
• Collect call sheets, production reports, and Exhibit G timesheets to track work activity.
• Act as primary contact for below the line performer contract‑related inquiries from internal studio personnel, production offices and talent representatives.
• Clear performers with SAG‑AFTRA Station 12 and manage follow‑up.
• Prepare and submit Taft‑Hartley waivers to SAG‑AFTRA when applicable.
• Provide Business Affairs and legal departments with billing riders and paid ad information.
• Arrange payment for below the line performers for post‑production services including added scenes, retakes, and looping.
• Advise producers, casting directors, accounting, legal and/or post‑production on SAG‑AFTRA contract obligations, including consecutive employment, minimum rates, post‑production days, etc.
• File and maintain all documents including deal memos, contracts, Exhibit G’s, call sheets, payment requests for assigned productions.
• Prepare payment authorizations for talent deals on feature animated films and ensure timely and accurate payments.
• Serve as a liaison between internal and external parties in the collection and execution of contract documents.
• During post‑production, prepare and deliver timecards to post‑production accounting for cast ADR payments.
• Partner with IT and software developers to enhance the internal feature casting database.

• Bachelor’s degree preferred.
• Casting Administration or equivalent industry work experience strongly preferred.
• Prior experience with Box, Open Text eDOCS Document Management, Adobe Acrobat Pro, Adobe Sign and/or Litera Compare and proficiency in database management systems.
• Knowledge of the SAG‑AFTRA Collective Bargaining Agreement rules and regulations, familiarity with other union guild requirements and general film production processes.
• Strong capability to organize, prioritize, and execute multiple projects simultaneously while managing time and meeting deadlines independently.
• High attention to detail and effective use of resources.
• Strong problem‑solving skills with ability to anticipate issues and implement solutions in a fast‑paced environment.
• Strong analytical skills with ability to interpret complex contractual language and ensure compliance with union regulations and company…