Executive Assistant

Overview

We are looking for an Executive Assistant for a top media company in Burbank, CA. The ideal candidate will manage complex calendar coordination, travel arrangements, and expense reporting for the Vice President, Director, Creative Talent Pathways, while serving as a key administrative anchor for the broader team. This person should thrive in a collaborative environment, be skilled at anticipating needs, and bring a proactive mindset to keeping operations running smoothly.

Experience supporting senior leadership and an interest in inclusive content and talent pathways are highly valued.

• Pay $33-35/hr – based on experience

• Manage intricate calendars for 2–3 executives, schedule internal and external meetings in collaboration with other assistants and external professionals
• Communicate effectively and professionally (written and verbal) with executives, senior leaders, and across different internal departments and external partners
• Represent the department in a professional manner
• Manage all logistics and event coordination for team meetings, events, and offsites
• Support departmental projects for Creative Talent Pathways and Content Advisement teams, including event management, project management support, email communications, presentations, maintaining databases, and other duties as assigned
• Take proactive steps to anticipate executive requirements and mitigate scheduling or logistical problems
• Maintain organizational documents
• Coordinate domestic and international travel and logistics
• Prepare and submit expense reports
• Take detailed notes during team meetings
• Create presentations using Keynote, PowerPoint, Microsoft Word and other software
• General office management including mail handling, ordering office supplies, and coordinating office guest visits
• Provide back-up support on other administrative tasks and duties as assigned

• 2–3 years administrative work experience supporting multiple executives
• Ability to work independently and proactively solve problems
• Strong organizational skills with attention to detail while handling multiple projects
• Strong communication and time-management skills; able to manage tasks proactively and timely
• Strong computer literacy including Microsoft Office, Microsoft Teams, Keynote, Zoom, Box
• Ability to prioritize, meet deadlines, make decisions, and adjust course quickly
• A sense of urgency and a proactive mindset
• High integrity and discretion in handling confidential information
• Detail oriented with professionalism under pressure
• Positive attitude, proactive, resourceful, and flexible
• Strong people skills and ability to work effectively as part of a team
• Ability to take initiative with limited direction
• Experience at a studio or production company

Solomon Page offers a comprehensive benefit program for hourly employees, including medical, dental, 401(k), direct deposit, and commuter benefits to our employees, including freelancers. For more information and additional opportunities, visit:  and connect with us on Facebook and Linked In.