Project Administrator

We are seeking a highly organized and customer-focused Project Administrator to support our operations team. This role plays a critical part in keeping projects running smoothly by providing administrative, customer service, and coordination support across departments. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced environment while managing multiple priorities.

• Provide administrative and coordination support to Project Managers and Operations teams
• Maintain professional communication with customers and internal teams
• Assist with project setup, billing support, change orders, scheduling, and closeouts
• Prepare and manage customer documentation, proposals, and contracts
• Keep project tracking systems and service boards accurate and up to date
• Support accounts receivable follow-up and complete additional administrative duties as needed

• 3+ years in administrative support
• High School Diploma or Equivalent (required)
• Bachelor's in business (preferred)
• Customer Service driven
• Intermediate skill in MS Office suite

• Valid California driver license
• Proof of Valid car insurance
• Ability to travel within Southern California to job site locations (if needed)
• Ability to work overtime (when requested/needed)
• Punctuality and regular attendance (required)

• Ability to make repetitive movements (motions) of the wrists, hands, and/or fingers, daily
• Ability to walk, bend, stoop, hear, and speak, daily
• Move/Transport items weighing 20 pounds, occasionally
• Stand or Sit for long periods (4+ hours), daily

At TRL Systems, we've been keeping people and their property safe for over 42 years. As an integrator of Fire Alarm, Nurse Call, and Security systems, everything we do has the potential to save lives and you get to be a part of that. Your role is important and here’s what you can expect as a member of our TRL Team:

• Comprehensive Benefits Package:
  Medical insurance, dental insurance, life insurance, 401k plan, paid holidays, Paid Time Off
• Employee Merit and Longevity Awards:
  Merit rewards that you can use to get items such as branded apparel, video game consoles, headphones and more and longevity awards like golfing gear, purses, BBQs, and watches just to name a few
• Company Sponsored Events:
  Family-friendly events with food, games and prizes
• Training and Development:
  Classes available to develop you personally and professionally to help you be the best version of you possible!
• Career Advancement:
  We want to partner with you to build a long and successful career at TRL and will help you realize your potential

TRL Systems is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability or veteran status. TRL’s employment policies and decisions on employment and promotion are based on merit, qualifications, performance, and business needs. The decisions and criteria governing the employment relationship with all employees are made in a nondiscriminatory manner, without regard to race, religion, color, national origin, sex, age, physical or mental disability, sexual orientation, gender identity, veteran status, or any other factor determined to be unlawful by federal, state, or local statutes.

TRL Systems, Inc. conducts pre-employment drug screening in accordance with Federal Contractor regulations and background checks in accordance with State and local regulations. In addition to having many clients (hospitals, schools, etc.) who require background checks, as a federal contractor TRL is also required to complete a background check for any employee who may work on a federal contract in any capacity.

For any position that drives a Company vehicle, our insurance carrier requires criteria to be met and therefore will be a condition of employment.

The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all California locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education and/or training.