Accounts Payable​/Accounts Receivable Specialist

Classification: Non-Exempt

Reports to: Controller

The Accounting Specialist is a member of the Accounting Department, which is responsible for maintaining the financial records of the Company. The position reports directly to the Controller and is occasionally assigned tasks by accountants or the CFO.

Cross train and cover for PTO for following roles:

• Receive vendor invoices and route for appropriate approval.
• Process and enter approved vendor invoices for payment; prepare checks for signature.
• Reconcile accounts payable entries and vendor statements, and research discrepancies and inquiries. Update and maintain Weekly Payments schedule.
• Month-end close of Accounts Payable module of accounting system.

• Process payments received through lockbox and checks
• Post payments to customer accounts and invoices
• Reconcile balances
• Research short payments and deductions
• Receive approval for customer deductions
• Research and reconcile customer invoice issues

• Perform activities assigned by accountants such as daily cash reconciliation, preparing and entering journal entries, reconciling accounts, posting daily and weekly transactions.
• Maintain various accounting files and records, including on-site and off-site storage.
• Additional tasks and responsibilities as assigned.

• Occasional participation in discussions about confidential and/or sensitive matters.
• Ability to work individually or with a team.
• Communicate with others through written, oral, and face-to-face interactions.
• Adhere to safety standards and Company policies.
• Strong communication and analytical skills.

Competencies

• Excellent customer service, time management & problem solving skills.
• Extensive knowledge of software applications such as Word, Excel, Access and PowerPoint.
• Proficient in spelling, punctuation, grammar, written and oral communications.
• Discretion, good judgment and good organizational skills.
• Strong initiative along with the ability to work independently.
• Detail oriented.
• Excellent problem-solving skills.
• Ability to work under pressure with deadlines.

This position has no supervisory responsibilities.

The employee generally works in an office setting with occasional travel to sites which could expose the employee to outside environmental situations including hot, cold and/or wet conditions. The position requires extensive use of office equipment as well as occasional use of other types of manufacturing/processing or specialized aquaculture equipment. The employee may at times require hearing protection.

This position requires walking, standing, bending, and lifting/carrying (up to 35 pounds).

• Often requires walking or moving to accomplish tasks.
• Often requires standing or sitting for sustained periods of time.
• Occasionally requires stooping and reaching.
• Occasionally requires pushing using upper extremities to press against something with steady force.
• Occasionally requires pulling using upper extremities to exert force in order to draw, drag, haul or tug objects in a sustained motion.
• Lifting is required on an occasional basis.
• Repetitive motions are required which involve substantial movements of the wrists, hands, and/or fingers.
• Often requires feeling of products perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
• Hearing must be adequate to perform duties and interact in person clearly and efficiently.
• Manual dexterity as required for specific equipment or instrumentation use.
• Requires clear vision, the ability to identify and distinguish color and to adjust focus.

• Full-time position, Monday through Friday, 8:00 a.m.
  
  - 5:00 p.m. Ideally, majority of time will be in office.

• Travel to sites as needed for projects and as operational needs dictate is required.

• Required to have basic knowledge of various computer programs.
• Ability to communicate clearly in English.

• Training, Associates or Bachelors degree in accounting.
• Experience in accounts payable, accounts receivable, payroll, and general ledger systems.

None.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.