Human Resources Coordinator

We are looking for a Human Resources Coordinator

Richmond Vona, LLC is a personal injury law firm located in Buffalo, NY, that’s changing the game for both client and employee experience. We’re setting a new standard in how personal injury law is practiced and delivered.

Our mission is to provide a superior level of service to our clients through personal connection and continuous communication, while also creating a high potential, rewarding workplace for our dedicated team. We’ve been recognized as one Inc. 5000’s Best Workplaces in America and named one Fastest-Growing Private Companies—ranking as the 4th fastest-growing law firm in the country. Locally, we’ve also been honored as a Buffalo Business First Best Places to Work.

These awards reflect our commitment to building something different for both our clients and our people.

This is a rare opportunity to be part of a different kind of law firm that values communication, precision, and people, and offers tremendous opportunity for professional growth and fulfillment.

We are seeking an HR Coordinator to serve as the tactical backbone of our people operations function. This role is intended for an experienced professional who has worked in a structured, fast-paced environment and has supported core HR processes with a high level of responsibility, independent judgment, and confidentiality.

This is not an entry-level role. The right candidate has demonstrated professional maturity, understands the importance of accuracy and discretion, and is comfortable working closely with senior leadership and employees across the organization.

This person will work directly with the Director of Operations and Firm Leadership to execute and administer people related processes across the full employee lifecycle.

This role is designed to grow in responsibility and scope over time, with opportunities to advance into an HR Specialist or Manager role based on performance and firm growth.

• Coordinate and support hiring processes including job postings, applicant tracking, candidate communication, interview scheduling, offer coordination, and reference checks using Bamboo
  
  HR.
• Assist with coordinating onboarding and offboarding processes including documentation, system setup, and orientation scheduling to ensure a smooth employee experience.
• Maintain and update employee records and HR systems, ensuring accuracy of employee data, job changes, compensation updates, and onboarding documentation.
• Support employee timecard and payroll processes by auditing PTO and time entry accuracy, reinforcing manager accountability for approvals, and partnering closely with the Accounting team to support payroll processing.
• Assist with employee benefits administration including enrollment, changes, and employee communications related to medical, dental, vision, 401k, and leave programs.
• Serve as a first point of contact for employee inquiries regarding HR policies, procedures, and programs, responding with professionalism, discretion, and sound judgment.
• Prepare and maintain routine HR reports related to headcount, turnover, compliance, and people operations metrics.
• Assist with tracking, maintaining, and reporting on HR and selected firmwide KPIs, and support the coordination of commission, bonus, and promotion documentation in partnership with leadership and Accounting.
• Track compliance requirements and assist with audits, internal reviews, and documentation in collaboration with leadership and outside partners.
• Maintain and regularly update the employee handbook and HR related policies to ensure accuracy and alignment with firm practices.
• Provide day-to‑day HR support to employees and managers in a fast paced, dynamic environment with shifting priorities and high accountability.
• Assist with engagement initiatives, internal communications, and team events that support a positive, professional, and high performing firm culture.
• Perform additional duties as needed to support firm operations and contribute to our commitment to being a best place to work.

• Minimum of five years of experience working in a professional office…