Executive Personal Assistant

Overview

Executive Personal Assistant (Exciting Opportunity!)
Location:
Buffalo, NY
Salary: $70,000 - $75,000 + Benefits
Benefits:
Medical, Dental, Vision, 401(k) w/ contribution, PTO, Student Loan Assistance, Free Parking
Job Type: Full-Time
Typical

Hours:

Monday – Friday, 9:00 AM – 6:00 PM; occasional evenings/weekends for events.
Travel:
Limited regional travel as needed
Start Date: ASAP
Sponsorship is not available

Executive Personal Assistant Description

Our client is seeking a highly capable Executive Personal Assistant to support a dynamic, high-profile managing partner in Buffalo, NY. This is a unique, hands-on opportunity for someone who thrives in a fast-paced environment where proactive problem-solving is essential. You will serve as their true right hand by anticipating needs, managing priorities, and ensuring both professional and personal responsibilities run seamlessly.

To succeed, you must be well organized, forward-thinking, and confident in your ability to take ownership. Ideal candidates are natural problem solvers who move quickly, communicate clearly, and take pride in creating order and calm for the executive they support. This opportunity is especially exciting for someone who enjoys variety, values culture, and wants to make a meaningful impact by supporting meaningful work.

• Manage complex calendars and schedules while protecting designated focus and meeting days
• Anticipate executive needs and proactively handle tasks before they arise
• Coordinate professional and personal travel, including detailed itineraries and documentation
• Prepare packing lists and travel documents
• Assist in the planning of events, fundraisers, and community initiatives
• Own day-of event logistics and vendor coordination
• Prepare briefing materials and provide support for media interviews and speaking engagements
• Handle personal errands and lifestyle coordination with discretion and efficiency
• Maintain organized digital and physical filing systems and tracking tools
• Oversee vendor coordination, gifting initiatives, and ongoing administrative priorities
• Coordinate pet vet visits, grooming, and care

• 2+ years of executive or personal assistant experience required
• Experience supporting a fast-paced professional required
• Experience managing calendars, scheduling, and professional correspondence required
• Strong proficiency with Microsoft Office, including Excel, required
• Willingness to handle personal tasks and pet care required